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archive:depository_transfer_instructions_monographs [2012/03/27 19:36] lpersons created |
archive:depository_transfer_instructions_monographs [2019/01/07 17:20] |
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| - | ===== Depository Transfer Instructions Monographs ===== | ||
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| - | No Items Remaining In UMA50 | ||
| - | This document outlines the process for preparing monographs for transfer to the Depository. Monographs will then be coded and boxed by students. | ||
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| - | * ALEPH tab settings (upper left corner of screen) should be as follows. The entire process can be done in UMA50 but DEP50 is required for wanding in a barcode for a DEP50 item. | ||
| - | * Connect to = FCL01 | ||
| - | * Select ADM Library = UMA50 | ||
| - | * Wand in Barcode in Aleph’s Item line. | ||
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| - | * Unlink Item from HOL. | ||
| - | * Delete Item. | ||
| - | * Push to Bib. | ||
| - | * Change Bib OWNDP, Save. Check for LKR fields. | ||
| - | * Double click UMA50 record and delete. | ||
| - | * Double-click ITEMS under DEP50 (last item on Bib tree, lower left screen) | ||
| - | * Click NEW for new item. | ||
| - | * Fill in the following item tab 2 fields (by macro): | ||
| - | * Sublibrary = UMDPT | ||
| - | * Collection = UDBKS | ||
| - | * Material Type = BOOK | ||
| - | * Call Number Type = 8 | ||
| - | * Description and Enum Level1 filled in for multiple volumes. (This is important. Our student won't catch it.) | ||
| - | * Item Status = 01 for regular monographs | ||
| - | * Item Process Status = TR | ||
| - | * Check Temporary Location Box. | ||
| - | * [If boxing items, fill in Tab 3 fields (by macro): Internal note field should display box number, “Box ### - date - initials” and any bindery notes should be deleted.] | ||
| - | * Click Item Tab 6 and Link Item to HOL record. | ||
| - | * Edit HOL record. | ||
| - | * OWN field changed to DP. | ||
| - | * 852 field | ||
| - | * 1st indicator is 8. | ||
| - | * Subfields: | ||
| - | * b UMDPT | ||
| - | * c UDBKS | ||
| - | * Delete LC call numbers found in subfield h and i. | ||
| - | * Save HOL record changes. | ||
