Depository Transfer Instructions Monographs No Items Remaining In UMA50

No Items Remaining In UMA50 This document outlines the process for preparing monographs for transfer to the Depository. Monographs will then be coded and boxed by students.

  • ALEPH tab settings (upper left corner of screen) should be as follows. The entire process can be done in UMA50 but DEP50 is required for wanding in a barcode for a DEP50 item.
    • Connect to = FCL01
    • Select ADM Library = UMA50
  • Wand in Barcode in Aleph’s Item line.
  • Unlink Item from HOL.
  • Delete Item.
  • Push to Bib.
  • Change Bib OWN to DP, Save. Check for LKR fields.
  • Double click UMA50 record and delete.
  • Double-click ITEMS under DEP50 (last item on Bib tree, lower left screen)
  • Click NEW for new item.
  • Fill in the following item tab 2 fields (by macro):
    • Sublibrary = FCDPT
    • Collection = FCDPM
    • Material Type = BOOK
    • Call Number Type = 8
    • Description and Enum Level1 filled in for multiple volumes. (This is important. Our student won't catch it.)
    • Item Status = 01 for regular monographs
    • Item Process Status = TR (In transit) or TD (In transit to FC Depository)
  • Check Temporary Location Box.
  • Fill in under item tab 3:
    • If boxing items (by macro): Internal note field should display box number, “Box ### - date - initials” and any bindery notes should be deleted.
    • If single item, enter into Internal note field: umass
  • Click item tab 6: Link item to HOL record.
  • Edit HOL record.
    • OWN field changed to DP.
    • 852 field
      • 1st indicator is 8.
      • Subfields:
        • b FCDPT
        • c FCDPM
      • Delete LC call numbers found in subfield h and i.
  • Save HOL record changes.
archive/depository_transfer_instructions_monographs.txt · Last modified: 2019/01/07 12:20 (external edit)
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