Differences

This shows you the differences between two versions of the page.

--- bindery_able_lot_closing_and_opening [2009/05/20 18:26]
ljames
+++ bindery_able_lot_closing_and_opening [2013/09/11 19:39]
ljames [TO OPEN A NEW LOT:]
@@ Line 1: / Line 1: @@
 ====== BINDERY - ABLE LOT OPENING AND CLOSING ======
-At [[http://acmebook.net/libraryclient/able/htm]] enter "21900" as the ACCOUNT ID.  Enter your OPERATOR ID and PASSWORD.  Click on LOG ON.
+At [[http://library.bnbindery.com/htm]] enter "600100" as the ACCOUNT ID.  Enter your OPERATOR ID and PASSWORD.  Click on LOG ON.
 ===== TO CLOSE A LOT: =====
-  - On the main screen be sure that the LOT ID is the lot you want to close.
+.  On the main screen be sure that the LOT ID is the lot you want to close.
-  - Click WINDOW.
-  - Click REPORTS.
-  - Click LOT ITEM in the upper box.  (Once you click on this it may stay highlighted week to week so you won't need to click on it again.)
-  - Click TEXT in the lower box.
+.  Click WINDOW.
-.  Click NEXT.
+.  Click REPORTS.
-.  Click TO SCREEN.
+.  Click LOT ITEM in the upper box.  (Once you click on this it may stay highlighted week to week so you won't need to click on it again.)
-.  Click PDF FORMAT.
+.  Click TEXT in the lower box.
-. Scroll to last page of report to get totals.  If the totals match the number of books being sent, click on the PRINT ICON.
+.  Click NEXT.
-. Click OK to print.
+.  Click TO SCREEN.
-. Photocopy the last page of the report (the page with the totals) to send to ACME.  Put the page in an envelope with the ABLE Lot ID on the front and a UMass/Amherst Library stamp.  Leave the envelope secured on top of the shipment after packing.
+.  Click PDF FORMAT (a box will pop up and tell you to wait).
-. BACK OUT (by clicking on Xs) of open screens, back to the main screen.
+.  X out of previous two windows to view report.
-. Click WINDOW.
+. Scroll to last page of report to see how many books have been input for each kind of binding (book, recase, paperback, etc.).  If the totals don't match the books on their respective "out to bindery" shelves, check to see if an item was input more than once and if so delete the appropriate record.  Check to see that items going to the bindery are on the proper shelves and that all items that have been input are on the shelves.
-. Click BINDERY TRANSFER.
+. Once the list and the number of actual items are reconciled, click the print icon to print the report.
-. Be sure that the dot next to "INTERNET" is filled in on this screen.  (This should stay filled in week to week so you don't have to click on it again.)
+. Click on OK.  The report will be kept in the orange bin on Nancy's shelves to be compared to the return shipment in two weeks.
-. Click RECEIVE FROM BINDERY.
+. X out of the report to go back to the main screen.
-. Click GET ALL.  Wait for new information to fill in.
+. Click WINDOW.
-. Type the LOT ID in the lot box and hit return.
+. Click BINDERY TRANSFER.
-. Click on CLEAR/TRANSFER TO BINDERY.  (This will make this week's lot totals appear on the bottom lines.)
+. Be sure that the dot next to "INTERNET" in the upper right corner is filled in on this screen.  (This should stay filled in week to week so you don't have to click on it again.)
-. Click CLOSE.
+. Click TRANSFER TO BINDERY.
-. Click WINDOW.
+. The number of items being sent along with their format codes should appear on the bottom line.
-. Click LOT.
+. Click CLOSE.
-. Type the ABLE date minus the year in the SHIPPING DAY box.
+===== TO OPEN A NEW LOT: =====
-. Type the date minus the year of when the shipment will return two weeks later, in the DATE EXPECTED box.
-. Click APPLY.
+. Click on LOT.
-. Click CLOSE.
+. Type in the next week's Lot in the LOT ID box under lot statistics and hit RETURN.
-===== TO OPEN A NEW LOT: =====
+The lot ID should be a Wednesday date written YY/MO/DD followed by an 'M' for monograph.  Ex: 130918M (September 18, 2013.)  Rush lot IDs are the last 2 digits of the year followed by the word "rush" followed by a sequential number.  Ex: 13Rush1 would be followed by 13Rush2.
-. Click on LOT.
+. A box should come up that says "CREATE A NEW LOT?".  Hit RETURN.  (If you click on YES the box will disappear and the lot will not take.)
-. Type in the next week's Lot in the LOT ID under lot statistics.
+. Click YES.
-. A box should come up that says "CREATE A NEW LOT?".  Click on YES.
+. X out of window.
-. Log out of ABLE.
+. To log out of ABLE, click FILE in upper left corner and click on LOG OUT.
-. Send an e-mail to the ABLE users telling them the new Lot ID.  In this e-mail I usually include a reminder of the current Rush Lot.  It should already be opened and if you just closed it, open a new one and send people that Rush Lot ID.
+. Send an e-mail to the ABLE users telling them the new Lot ID.  In this e-mail I usually include a reminder of the current Rush Lot.  The Rush lot should already be open and if you just closed it, open a new one and send people the new Rush Lot ID.
  --- //[[ljames@library.umass.edu|Primary contact:Lorraine James]] 2009/05/20 14:25//