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cataloging_e-resource_versions_of_print_dissertations [2011/11/04 16:56] kdion created |
cataloging_e-resource_versions_of_print_dissertations [2011/11/04 17:56] kdion |
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NOTE: The following steps below require access to the MarcEdit cataloging tool. | NOTE: The following steps below require access to the MarcEdit cataloging tool. | ||
+ | * **CONNEXION** | ||
+ | * Create a local Save file with the File Manager. Name it Dissertation_Conversion<number> (Example: Dissertation_Conversion9.) Use a different number for each new file. | ||
+ | * Set this file as the Default file. | ||
+ | * Pull up the appropriate Scholarworks page by year, i.e., 2005. Search each title in that year in OCLC. When a record is found, add an 856 field to the record: ''856 40 |u <Scholarworks URL> |z Connect to this title online'' | ||
+ | * Save record to the local Save file (Dissertation_Conversion9 ). | ||
+ | * When ready, export the files: | ||
+ | * In the Connexion menu, go to Tools --> Options --> Export --> and select File:(Prompt for filename). Check off "Display report for immediate export results". Click on Apply. | ||
+ | * Highlight all records to be converted in the Dissertation_Conversion file. | ||
+ | * Export files to C:\Temp\DissConvers\dissconv<number>, where <number> is the same as the local Save file number. This path is an example; you can chose another but it should be on your C: drive and easy to find.\\ | ||
+ | |||
+ | |||
+ | * **MarcEdit** | ||
+ | * Open MarcTools. Input the local Save file path: Browse --> C:\Temp\DissConvers\dissconv<nbr>.dat (Example: C:\Temp\DissConvers\dissconv9.dat) | ||
+ | * Insert output file name (C:\Temp\DissConvers\dissconv<nbr>mb ) **Note the change from .dat to mb** (Example: C:\Temp\DissConvers\dissconv9mb) | ||
+ | * Select the MarcBreaker button. Click on Execute. | ||
+ | * Click on Edit records --> Tools --> Assigned Tasks --> dissconv. Run then close window to Save changes. | ||
+ | * Open MarcTools again. Input the converted mb file (Example: C:\Temp\DissConvers\dissconv9mb) | ||
+ | * Insert output file name (C:\Temp\DissConvers\dissconv<nbr>mm) **Note change from mb to mm** (Example: C:\Temp\DissConvers\dissconv9mm ) | ||
+ | * Select the MarcMaker button. Click on Execute. | ||
+ | |||
+ | |||
+ | * **CONNEXION** | ||
+ | * Create a new local Save file: New_Dissertation_Conversion<nbr>. Set as default. | ||
+ | * Import record: File --> Import Records. Make sure the import path is C:\Temp\DissConver\dissconv<nbr>mm | ||
+ | * Once the records are imported: | ||
+ | * Check each record, especially the 040 and 300 fields. Delete any |d fields in 040. Correct any 'leaves, bound' to 'p.'. Remove any print-related 500 field notes such as "Appendix in back pocket". Remove any other inappropriate fields such as vendor notes. | ||
+ | * Validate then upload each record to OCLC. | ||
+ | * Notify Mike Allard. He will export each new OCLC record to Aleph with the appropriate Holdings record and 856 field. | ||
+ | |||
+ | |||
+ | * Below is a list of changes typically made to the print version dissertation record in order to create a new electronic resource record: | ||
+ | * Change Record type 't' in Fixed field to 'a' and Ctry 'xx' to 'mau' | ||
+ | * Add 006 field | ||
+ | * Add 007 field, modify as needed | ||
+ | * Remove any 090 field | ||
+ | * Add |h [electronic resource] to field 245 | ||
+ | * Change 300 field from 'leaves, bound' to 'p.' and remove subfield |c | ||
+ | * Remove any 500 'Typescript' note field | ||
+ | * Add 538 (Mode of access) | ||
+ | * Add 506 1_ Access restricted to the UMass community | ||
+ | * Add 856 - to Holdings record. Must use the silk proxy URL. | ||
+ | |||
+ | |||
+ | With the exception of the 856, these changes are made in the MarcEdit Assigned Tasks file. The 856 fields are computer-pushed into Holdings records once they are loaded into Aleph. | ||