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cd-rom_cataloging_instructions [2015/05/13 14:36]
cd-rom_cataloging_instructions [2019/01/07 12:20] (current)
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 +[[CD-ROM Cataloging Instructions]]
 +
 +[under construction - Cindy Spell 12/10/14]
 +
 +
 +__CD-ROMS FOR DU BOIS MEDIA COLLECTION__
 +
 +Identify and download the correct OCLC record for cataloging the item in hand.
 +
 +Create a local call number for the item in hand:
 +
 +099 subfield a CD-ROM
 +    2nd subfield a[accession number from R drive - see below]
 +Example: 099  a CD-ROM
 +              a 399     
 +Go to R: drive on your computer and look for the folder: Accession numbers for cataloging. ​
 +Within the folder look for WORD file: CD-ROMS, Du Bois locations. ​
 +
 +Chose the next available accession number. Be sure to enter the cataloging location, your initial, and date next to the accession number.
 +
 +Add 099 field to cataloging record and make any other changes necessary.
 +
 +Create an item (or items if it is a serial) record and code as follows:
 +
 +Sublibrary: UMDUB
 +Collection: UMCD
 +Material type: CD-ROM/​DVD-ROM
 +Item Status: 06
 +Item Process Status: PC
 +
 +Create HOL record and code as follows:
 +852 [blank]8 b UMDUB
 +             c UMCD
 +             h CD-ROM [accession number]
 +             
 +Attach barcode at LOWER LEFT corner of the jewel case (where the call number label usually is) or tape to item if it lacks a jewel case.             
 +
 +
 +
 +__CD-ROMS FOR SEL SCIENCE CD-ROM CABINET__
 +
 +Identify and download the correct OCLC record for cataloging the item in hand.
 +
 +Create a local call number for the item in hand:
 +
 +099  [subfield]a CD-ROM
 +     [2nd subfield a] [accession number from R drive - see below]
 +Example: 099  a CD-ROM
 +              a 399     
 +Go to R: drive on your computer and look for the folder: Accession numbers for cataloging. ​
 +Within the folder look for WORD file: SEL CD-ROM DVD-ROM Accession Numbers. ​
 +
 +Chose the next available accession number. Be sure to enter the cataloging location, your initial, and date next to the accession number.
 +
 +Add 099 field to cataloging record and make any other changes necessary.
 +
 +Create an item (or items if it is a serial) record and code as follows:
 +
 +Sublibrary: UMSCI
 +Collection: UCD
 +Material type: CD-ROM/​DVD-ROM
 +Item Status: 17
 +Item Process Status: PC
 +
 +Create HOL record and code as follows:
 +852 [blank]8 b UMSCI
 +             c UCD
 +             h CD-ROM [accession number]
 +             
 +Attach barcode at LOWER LEFT corner of the jewel case (where the call number label usually is) or tape to item if it lacks a jewel case.             
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