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dissertations_access_public_information [2014/10/03 17:25] kdion Added 856 information |
dissertations_access_public_information [2014/10/03 17:57] kdion Tweaked with additional information |
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| ==== Cataloging temporarily restricted access works ==== | ==== Cataloging temporarily restricted access works ==== | ||
| - | + | In the original cataloging record, retain the 506 0_ Open access field. //Do not// change it to 506 1_ with the restricted access note. Upload finished cataloging copy to OCLC. | |
| - | In the original cataloging copy, retain the 506 0_ Open access field. //Do not// change it to 506 1_ with the restricted access note. Upload finished cataloging copy to OCLC. | + | |
| Import record to Aleph. Add the following: | Import record to Aleph. Add the following: | ||
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| 590 NOTE: Access restricted to the UMass community until approximately <date, i.e. September 2015> | 590 NOTE: Access restricted to the UMass community until approximately <date, i.e. September 2015> | ||
| - | Once the campus access restriction is lifted, remove the 590 note. | + | Include the 'silk' server path in the holdings record's 856 field URL ( [[http://silk.library.umass.edu/login?url=<URL>]] ). |
| + | |||
| + | Once the campus access restriction is lifted, remove the 590 note as well as the 'silk' server path from the 856 field. | ||
| ==== Cataloging embargoed works ==== | ==== Cataloging embargoed works ==== | ||
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| If there is an embargo period, a full record cannot be uploaded to OCLC until the embargo is lifted and pagination etc information can be obtained. In this case, create a temp record in Aleph and add the following: | If there is an embargo period, a full record cannot be uploaded to OCLC until the embargo is lifted and pagination etc information can be obtained. In this case, create a temp record in Aleph and add the following: | ||
| - | 590 NOTE: At the request of the author, this dissertation is currently under embargo and will not be available until <date on Scholarworks metadata page> [alternative: until an unspecified date] | + | 590 NOTE: At the request of the author, this dissertation is currently under embargo and will not be available until <date on Scholarworks metadata page>. |
| Add the field: | Add the field: | ||
| - | 506 1_ Access restricted to the UMass community. | + | 506 1_ Access restricted to the UMass community until approximately <date>. |
| - | + | ||
| - | When adding the URL to the holdings record, use the silk login: | + | |
| - | [[http://silk.library.umass.edu/login?url=<URL>]] | + | When adding the 856 field URL to the holdings record, include the 'silk' server path as above. |
| Once a full OCLC cataloging record is exported to Aleph, remove the 590 embargo note and add a 590 restricted access note if required. | Once a full OCLC cataloging record is exported to Aleph, remove the 590 embargo note and add a 590 restricted access note if required. | ||
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| ==== Reminder ==== | ==== Reminder ==== | ||
| - | It is important that the spreadsheet is kept updated with entries removed once they become open access and/or no longer embargoed, and new entries added as required. | + | The spreadsheet must be kept updated with entries removed once they become open access and/or no longer embargoed, and new entries added as required. One-year restricted access works will need to be manually changed from campus to open in the back end of Scholarworks, but five-year restricted access works will automatically be done by the system. |
| --- //Contact person: [[kdion@library.umass.edu|Kay Dion]]// | --- //Contact person: [[kdion@library.umass.edu|Kay Dion]]// | ||
