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ebsco_regular_tasks [2020/06/12 15:38] jmulvaney [SCUA Location Lookup Tables] |
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- | ===== EBSCO Regular Tasks ===== | ||
- | There are some regular maintenance things that need to be done to make sure that EDS and HLM are up to date. | ||
- | **Also See** | ||
- | * [[eds_admin_management|EDS Admin Management]] | ||
- | * [[hlm_admin_maintenance|HLM Admin Management]] | ||
- | ==== FCC Location Lookup Tables ==== | ||
- | The location lookup table for the physical spaces of the Five Colleges need to be updated periodically based on changes to Aleph collection codes and SubLibraries. | ||
- | * This is something coordinated through Five College discovery. When new collections or locations are created or deleted, let DRMS know and we can work to update them with EBSCO. | ||
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- | ==== SCUA Location Lookup Tables ==== | ||
- | **This isn't working with newer versions of excel** | ||
- | Twice a year, the SCUA location lookup table (for limiting by collection in the advanced search window) needs to be updated to catch new collections and resources added to Credo. | ||
- | * Go to the URL Aaron created to access the OAI endpoint. (It is stored in JGMs calendar invite.) | ||
- | * Save (right click) as an XML file | ||
- | * Open a blank Excel File | ||
- | * Open the XML File (not through the data tab, but underl File > Open) | ||
- | * Allow Excel to open the file as an XML table, and to create its own Schema. (Click OK twice.) | ||
- | * Copy and paste the data into a new tab to sever the link with the XML File | ||
- | * Open the credo_lookup_table document. | ||
- | * DRMS Drive > EDS > Institutional Repository and Catalog > SCUA Lookup Table Updates Folder | ||
- | * The documents inside are the ones sent to EBSCO. Find the latest. | ||
- | * **If the number of rows match between the two worksheets (new and old) you don't have to continue.** | ||
- | * Remove the first three columns and the final column from the new data | ||
- | * These are identifiers and descriptions that are not needed for EDS. | ||
- | * Set up the headers for the file to send to EBSCO (Steal it from the old document) | ||
- | * ns1:setSpec : Name in Data | ||
- | * Insert Blank Column: Facet Display | ||
- | * ns1:setName : Full Display | ||
- | * ns1:setName : Limiter | ||
- | * Limiter: ns1:setName (Copy the entire column) | ||
- | * The Second Column (Facet Display) needs to be created manually | ||
- | * Copy the column from the old document send to EBSCO | ||
- | * Find the places where the changes happened. (//For Dec. 2019 the new additions were all at the bottom of the file// | ||
- | * Insert a Cell and create a new Facet Display Name | ||
- | * Save the Excel spreadsheet and then save it as a .txt file | ||
- | * Email the document to Support to submit it. | ||
- | * "Hello, Could the attached file be used to update the location lookup table for UMAAH ir01012a (UMass SCUA Digital Collections)? Thanks! Jack" | ||
- | |||
- | **Workaround** | ||
- | * Go to the URL Aaron created to access the OAI endpoint. (It is stored in JGMs calendar invite.) | ||
- | * Scroll to the bottom of the XML Tree | ||
- | * Compare the final collection to the most recent file sent to EBSCO (As of 20200612 it is Silvio O. Conte) | ||
- | * Check DRMS Drive or EBSCO Connect | ||
- | * If they match, no new collections have been added | ||
- | * If they don't, use the formatting mentioned above and create a new lookup table with additional collections appended to the older version. Send to EBSCO as outlined above. | ||
- | |||
- | ===== LCL Collection Updates ===== | ||
- | These are to update specific LCL collections created for linking to full text in EDS. Honestly, just send updated title lists to Bob. | ||
- | |||
- | ==== Literature Criticism Online ==== | ||
- | Once a year after Spring renewals the LCL collection created for the Literature Criticism Online CustomLink should be updated. Visit [[http://go.galegroup.com/ps/titleList.do?actionString=DO_FETCH_USER_EBOOKS&userGroupName=mlin_w_umassamh&inPS=true&prodId=LCO|the Resource page]] and click on "What's Inside" under the basic search bar. Export the title list for our databases. | ||
- | * Remove everything but the ISBN and the Title | ||
- | * Save the entire export as a Tab Delimited .txt document | ||
- | * Go to EBSCOAdmin and then the Local Collections Tab | ||
- | * Click the "Go" for the 2019Apr29LitCritEbookCollection | ||
- | * To overwrite the existing local collection, choose upload local titles at the top of the screen. | ||
- | * Make sure the Collection ID is correct (2019LitCri) | ||
- | * Make sure the Column Identifiers are correct. | ||
- | * The column number needs to be in brackets. | ||
- | * Make sure the radio button for "Replace is selected" | ||
- | * This will overwrite everything | ||
- | * Upload the file | ||
- | * Submit | ||
- | |||
- | ==== Gale eBooks (GVRL) ==== | ||
- | * Coordinate with the UMBLT | ||
- | * We manage a local collection for chapter level linking. | ||
- | * Get data from Jennifer E. from the MARC files | ||
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- | --- //[[jmulvaney@library.umass.edu|Primary contact: Jack Mulvaney]]// |