Differences

This shows you the differences between two versions of the page.

--- eds_admin_management [2019/04/30 13:21]
jmulvaney
+++ eds_admin_management [2019/05/14 12:07]
jmulvaney [Creating Local Collections]
@@ Line 51: / Line 51: @@
 ==== Creating Local Collections ====
-Local collections of content can be created to populate the LCL Collections select box in a CustomLink editing view. Some CustomLinks require creation of LCL collections to facilitate linking (LitCrit Online, JSTOR Books) and some LCL collections are created for when we have a very small subset of whatever LCL collection is being offered in EDS.
+Local collections of content can be created to populate the LCL Collections select box in a CustomLink editing view. Some CustomLinks require creation of LCL collections to facilitate linking (Lit .Crit. Online, JSTOR Books) and some LCL collections are created for when we have a very small subset of whatever LCL collection is being offered in EDS.
+  * To create a local collection, you must first have some sort of datafile from a publisher platform.
+      * A title list, KBART or CSV export, etc.
+      * It should at least include IS*N and a title.
+          * Other information like date thresholds, call numbers (for print), holdings notes should be created prior to upload. See Kat for more details.
+      * Save whatever file you have as a .txt tab delimited format
+          * **DO NOT INCLUDE THE FIRST LINE AS A HEADER**
+  * Go to the EBSCOAdmin and choose "Local Collections" from the menu ribbon.
+  * First select Add a New Collection
+      * You must create an ID and Description. The ID character limit is very small.
+      * Include Alternate ISSNs is selected as a default. If the content is mixed media or eBooks turn this off.
+      * Submit
+  * Find the collection line and click "Go"
+  * Now you need to actually upload the titles into the LCL Collection
+      * Choose "Upload Local Titles" above the Browse bar and collection name.
+          * Leave the File Type as Tab Delimited
+          * File Encoding refers to the characters of the text. If there are non latin letters they are considered encoded. For example, German umlauts are encoded as UTF-8. View the [[https://connect.ebsco.com/s/article/What-is-the-Field-Encoding-field-when-I-upload-a-Local-Collection-in-EBSCOadmin|Field Encoding Page]] for specific coding types.
+          * Take the Collection ID you created from the step above
+          * Indicate which columns reflect which field.
+              * Column numbers must be surrounded in Brackets.
+          * Update Mode: Append is for adding content, Replace is for overwriting existing content. Use append for new LCL collections or small additions.
+          * Attach the file and leave an email to be notified by
+      * Submit
+  * Once the titles are added you can select the LCL collection in a CustomLink editing screen.
 ===== Enabling a New Resource =====