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ill_rush_receiving [2015/10/16 19:26] spease |
ill_rush_receiving [2024/03/26 15:04] kzdepski |
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| - | Receiving ILL RUSH items | + | ====== ILL Books on Demand RUSH Items ====== |
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| + | ===== Books on Demand Ordering Policy & Process ===== | ||
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| + | The current Books on Demand policy is available on Libwire at https://intranet.library.umass.edu/intranet/Apps/detail_view.cfm?MenuID=21&CategoryID=2&ID=77. It was last updated and approved by Leadership Council in December 2021. | ||
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| + | **ILL Staff** | ||
| + | Temporarily, until Acquisitions/Cataloging have the capacity, ILL does not automatically send loan requests from patrons which were published in the last 3 years to Acquisitions Review as described in the Books on Demand policy. Instead, ILL staff send requests that either they have not been able to borrow from another library, or which the patron has asked to be purchased and added to the collections if possible to the **Acquisitions Review** queue in ILLiad. | ||
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| + | **Acquisition Specialist (with the Acquisitions Unit Coordinator as a backup)** | ||
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| + | In ILLiad, reviews each request in the Acquisitions Review queue. | ||
| + | If it is not possible to purchase, or there are other questions, adds a note and routes to the Routed from Acquisitions queue in ILLiad. | ||
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| + | If it is possible to purchase: | ||
| + | * Places the order | ||
| + | * Creates an order record in FOLIO with a note "ILL RUSH - TN[ILLiad Transaction Number]" | ||
| + | * Adds a note to the request in ILLiad | ||
| + | * Adds "azz" to the Lending String in ILLiad | ||
| + | * Sends the ILLiad notification "Acquisitions - On Order" (his notifies the patron that the item will be purchased and that they will received another notification when the item is available, and routes the request to the Acquisitions on Order queue) | ||
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| + | **Acquisitions Student** | ||
| + | Unpacks mail, gives item to Acquisitions staff for receiving | ||
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| + | **Acquisitions Staff** | ||
| + | * Receives item in FOLIO | ||
| + | * Prints FOLIO page, which includes the note "ILL RUSH - TN[ILLiad Transaction Number]" | ||
| + | * Places item with FOLIO printout on ILL shelf for ILL Books on Demand Rush items | ||
| As always when receiving an item, check the “Library Notes” field in the order record in ALEPH. If the item is a BOD (or Book on High Demand) it will be noted in this field as “ILL RUSH.” | As always when receiving an item, check the “Library Notes” field in the order record in ALEPH. If the item is a BOD (or Book on High Demand) it will be noted in this field as “ILL RUSH.” | ||
| Receive and copy catalog the item if it is associated with an acceptable record, or for which such a record can be found in OCLC. | Receive and copy catalog the item if it is associated with an acceptable record, or for which such a record can be found in OCLC. | ||
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| {{:bod1.jpg|}} | {{:bod1.jpg|}} | ||
| - | IMAGE 1 | ||
| Step 1.c : Print Request Form | Step 1.c : Print Request Form | ||
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| {{:bod2.jpg|}} | {{:bod2.jpg|}} | ||
| - | IMAGE 2 | ||
| Step 1.d : Send notification email to patron | Step 1.d : Send notification email to patron | ||
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| (title of the book, Transaction Number (TN), etc.), you can do a search under “Search Requests” | (title of the book, Transaction Number (TN), etc.), you can do a search under “Search Requests” | ||
| - | {{:bod3.jpg|}} | + | {{:bod3.png|}} |
| - | IMAGE 3 | + | |
