Differences

This shows you the differences between two versions of the page.

--- marc_record_loading [2016/02/26 20:15]
rapeterson [MARC Records from Vendors]
+++ marc_record_loading [2020/05/19 17:26]
jeustis
@@ Line 1: / Line 1: @@
-====== MARC Record Sources for ongoing loads ======
+====== Aleph MARC Record Loading Instructions: REFERENCE ONLY =====
-===== MARC Records from Vendors =====
+==== Overview: Might include past practices====
-^ Collection ^ Frequency ^ Retrieval ^ Responsibility ^
+MARC record loading in Aleph generally happens in one of three ways:
-|ALEXANDER STREET PRESS AMERICAN SONG|As notified|http://alexanderstreet.com/marc|Ron|
+  * Automated loads such as GOBI (YBP) or patron loads
-|ALEXANDER STREET PRESS CLASSICAL MUSIC IN VIDEO|As notified|http://alexanderstreet.com/marc|Ron|
+  * Manual loads for UMass eresources
-|ALEXANDER STREET PRESS CLASSICAL MUSIC LIBRARY|As notified|http://alexanderstreet.com/marc|Shared 5C Records|
+  * Manual loads for Five Colleges eresources ([[https://docs.google.com/spreadsheets/d/1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/edit#gid=0|see Google doc]])
-|ALEXANDER STREET PRESS CLASSICAL SCORES LIBRARY|As notified|http://alexanderstreet.com/marc|Ron|
-|Alexander Street Press Contemporary World Music|as notified|http://alexanderstreet.com/marc|Ron|
-|Alexander Street Press Dance in Video Volume 1|as notified|http://alexanderstreet.com/marc|Ron|
-|Alexander Street Press Manuscript Women's Letters and Diaries|as notified|http://alexanderstreet.com/marc|Ron|
-|Alexander Street Press PBS Video Collection|as notified|http://alexanderstreet.com/marc|Ron|
-|Alexander Street Press Psychological Experiments Online|as notified|http://alexanderstreet.com/marc|Ron|
-|ALEXANDER STREET PRESS SMITHSONIAN GLOBAL SOUND|As notified|http://alexanderstreet.com/marc|Ron|
-|Alexander Street Press Underground comics & independent comics II|as notified|http://alexanderstreet.com/marc|Ron|
-|Alexander Street Press Women and Social Movements in the US Basic|as notified|http://alexanderstreet.com/marc|Ron|
-|Alexander Street Press Women and Social Movements International|as notified|http://alexanderstreet.com/marc|Ron|
-|Cognet|???|???|Ron|
-|CRL eresources|Quarterly as notified|FTP|Steve|
-|Documents Without Shelves|monthly|???|Steve/Lucy|
-|ebrary (Academic Complete and All Perpetual)|quarterly|https://partners.ebrary.com/|Steve|
-|Elsevier|As notified|OCLC|Ron|
-|Films on Demand|monthly|http://admin.films.com/AdminLogin.aspx|Mary ann|
-|Kanopy|monthly|http://umass.kanopystreaming.com/user|Shared 5C Records|
-|Literature Online|as notified|http://literature.proquest.com/infoCentre/librarians/admin/marc.jsp|Ron|
-|MarcIt!|as requested|http://sfxhosted.exlibrisgroup.com/sfxadmin/umass|Lucy|
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION Four|Monthly|WorldShare Collection Manager |Ron|
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION ONE|Monthly|WorldShare Collection Manager |Ron|
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION THREE|Monthly|WorldShare Collection Manager |Ron|
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION TWO|Monthly|WorldShare Collection Manager |Ron|
-|Naxos|As notified|WorldShare Collection Manager |Steve|
-|OECD|Monthly|http://www.oecd-ilibrary.org/marc|Ron|
-|Open Content Alliance|as notified|???|Lucy|
-|Oxford Premium/Oxford Reference|as requested|http://www.oxfordreference.com/marc|Ron|
-|Safari|monthly|https://secure.safaribooksonline.com/bo3|Mary Ann|
-|SPIE DIGITAL LIBRARY|As notified|WorldShare Collection Manager |Mary Ann|
-|SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2005|Monthly|WorldShare Collection Manager |Ron|
-|SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2006|Monthly|WorldShare Collection Manager |Ron|
-|SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2007|Monthly|WorldShare Collection Manager |Ron|
-|SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2008|Monthly|WorldShare Collection Manager |Ron|
-|SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2009|Monthly|WorldShare Collection Manager |Ron|
-|SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2010|Monthly|WorldShare Collection Manager |Ron|
-|WRIGHT AMERICAN FICTION - ELECTRONIC|Monthly|WorldShare Collection Manager |Ron|
+For UMass eresources, 2 custom services consisting of p_umprocload_01 (steps 4-6 below) and p_umload_01 (steps 7-9 below) were created to handle the loads and email the bib numbers to a designated email address. Instructions both general and detailed can be found on the shared network drive, Record Loading. Information about particular eresources are found in [[http://coral.library.umass.edu/umacoral/|CORAL]]. Coral will have contact information, where to find MARC records, the Aleph system number for the bibliographic cover record(s), information on the batch loader and history of batch loads if applicable.
+In general, manual MARC record loads in Aleph use the follow process:
+    - After evaluating records, retrieve record set from source
+  -   Use [[http://marcedit.reeset.net/|MarcEdit]] to make changes to records using both general and detailed instructions
+  -   Upload file to Aleph server and appropriate location (scratch)
+  -   Select p_file_01 and then select p_file_02 to put the file into the Aleph appropriate import format
+  -   Select p_manage_37 to apply the UMFIX, which puts the OCLC# in the propoer format for loading as well as other fixes
+  -   Select p_manage_36 to compare the file with records already in Aleph - this step will determine new records, replacement records, or records with multiple matches
+  -   Select p_manage_18 to load the new records or replace records in Aleph
+  -   Select p_manage_50 to create holdings and items
+  -   Select p_manage_21 to remove URLs from the bib record
+The [[process_marc_records|Processing MARC Records]] page has more information about getting records ready to load into Aleph.
+==== Depreciated MARC record loading instructions for vendors ====
+  * [[alexander_street_marc_loading|Alexander Street Press]]
+  * [[films_on_demand|Films on Demand]]
+  * [[safari_marc_loading|Safari]]
+  * [[wccm_record_loading|WorldCat Collection Manager]]
+==== MARC Batch Record Ongoing Loads ====
+There are two documents for this.
+[[https://docs.google.com/spreadsheets/d/1KBwTefJKLcb-oVrKay32TRyoD1wzb438ZclxKzm1kCs/edit#gid=1640498871|UMass Marc Record Load Spreadsheet]]: Details last file loaded, loader, and when. Current for 2 years. Past years are archived on the Record Load shared network drive.
+[[https://docs.google.com/spreadsheets/d/1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/edit#gid=1451730337|5 Colleges In Common Electronic Resources]]: Details files, loaders, and other information. This spreadsheet is being updated and some information might not be current.