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mount_holyoke_cataloging [2015/05/13 14:36]
mount_holyoke_cataloging [2019/01/07 12:20] (current)
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 +====== Workflow ======
 +
 +Log in to OCLC with the Mount Holyoke password ​
 +
 +(Saved on the R drive in the cataloging folder in a document called "mount holyoke oclc password"​)
 +
 +Log in to Aleph with Mount Holyoke permissions
 +
 +Look up brief bib in Aleph 
 +
 +  * The item will have an MHC barcode label affixed to it.  ​
 +
 +  * The item status will be "In Process"​ and there will be an OPAC note that says "Sent to UMass MM/​DD/​YY" ​
 +
 +  * The item will have a purple slip indicating the SYS #of the item, the date sent and any additional notes.
 +
 +
 +Find a matching record on OCLC and edit it as needed or create a new record on OCLC
 +
 +Classify as normal with LC class numbers
 +
 +Export the record to Aleph to overlay the brief bib
 +
 +Add a 910 "UM for MH"
 +
 +Add an item record to Mount Holyoke Admin and give the item an IP status for In Process
 +
 +Add a holdings record
 +
 +Turn the slip around, so the part sticking out of the book indicates it's being returned to MHC.
 +
 +Barcode book
 +
 +Count statistics on Mount Holyoke Cataloging statistics sheet
 +
 +====== DVD classification ======
 +
 +For nonfiction DVDs classify according to subject
 +
 +For fiction DVDs:
 +
 +Originally released before 2000, use PN1997 cuttered by title of the film plus date.
 +    ex: The Graduate (released in 1967; on DVD 2005)  PN1997 .G712 2005
 +
 +Originally released after 2000, use PN1997.2 cuttered by the title plus date. 
 +    ex: Bend It Like Beckham ​ (released in 2003)  PN1997.2 B45 2003 
 +
 +For anthologies of films, use PN1997 .A1 cuttered by the title plus date.
 +    ex: The Marx Brothers : Monkey business ; Duck soup ; and, A day at the races   ​PN1997.A1 M218 1993
 +
 +====== Gifts ======
 +
 +For gift items, there will be a bookplate in the book indicating it's an MHC item and a purple slip in the item.
 +  ​
 +* Create or export a record for the item to Aleph
 +
 +  * Affix a barcode label
 +
 +  * Set the item status to "In Processing" ​
 +
 +  * Add an OPAC note that says "At UMass MM/​DD/​YY"  ​
 +
 +  * Add an internal note that indicates the donor
 +
 +
 +
 +//​[[mbanach@library.umass.edu|Primary contact: Meghan Banach]]//
 +
 +
 +
 +
 +
  
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