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periodical_receiving [2020/09/30 16:03] annk [Periodical Receiving] |
periodical_receiving [2020/10/13 14:12] mbanach |
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- | ====== Periodical Receiving ====== | + | ====== Serials Workflow: Periodicals Receiving ====== |
+ | |||
+ | //Revised September 2020// | ||
+ | |||
+ | Note: Separate workflows for serials and periodicals are under review and may be merged in FOLIO. | ||
+ | |||
+ | ===== Receiving a new issue ===== | ||
+ | |||
+ | UMass no longer binds periodicals. Receive and create items for individual issues, which are then added to orange periodical boxes in the stacks. Each issue will now receive a barcode and a call number label. | ||
* Go to ALEPH Acquisitions/Serials mode. Click on the pair of binoculars on the upper left side of the screen. | * Go to ALEPH Acquisitions/Serials mode. Click on the pair of binoculars on the upper left side of the screen. | ||
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* Then move to Serial Information (tab 4). Type a Description based off of the information on the piece. Ex: v.79:no.4 (2020:June/July). Add Arrival Date by selecting from the calendar (choose today). | * Then move to Serial Information (tab 4). Type a Description based off of the information on the piece. Ex: v.79:no.4 (2020:June/July). Add Arrival Date by selecting from the calendar (choose today). | ||
- | * Go to General Information (1) and scan in barcode. | + | * Go to General Information (1) and scan in barcode. Material type should be issue bound (issbd) so they can be loaned for 3 days instead of just 1 day. |
- | * Go to tab 6 (HOL Links) and update holdings. Select Edit. Add current volume as last volume in the 866. If holdings statement already says the first volume that we own and a dash (left as empty to represent to the present day), do nothing. If holdings are incomplete, make sure there is a public note for Incomplete holdings. See examples: | + | * Go to tab 6 (HOL Links) and check the holdings statement. Holdings should be left open since these are periodicals we are currently receiving. If the holdings statement is not open, select Edit. Create a holdings statement lists the first volume that we own and a dash (left as empty to represent to the present day). If holdings are incomplete, make sure there is a public note for Incomplete holdings. Also be sure that all holdings statements have indicators 41. |
+ | |||
+ | __Example:__ | ||
+ | |||
+ | 866 41 $a v.32 (1972)- $z Incomplete holdings (only add Incomplete holdings if needed) | ||
- | | **Ex 1:** 866 41 $a v.32 (1972)-v.112 (2020) $z Incomplete holdings | only add Incomplete holdings if needed | | + | * Done! Be sure all information is saved. This issue is ready for a label. |
- | | **Ex 2:** 866 41 $a v.32 (1972)- $z Incomplete holdings | only add Incomplete holdings if needed | | + | |
- | ======Printing Labels====== | + | ===== Printing Labels ===== |
* Go to the label printing station and log in. | * Go to the label printing station and log in. | ||
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Note: Only 7 lines are allowed on a label. You may have to make decisions to print the most useful information on a label. See example label below: | Note: Only 7 lines are allowed on a label. You may have to make decisions to print the most useful information on a label. See example label below: | ||
- | SF | + | | SF | |
- | 293 | + | | 293 | |
- | M8 | + | | M8 | |
- | M6 | + | | M6 | |
- | v.79:no.4 | + | | v.79:no.4 | |
- | 2020 | + | | 2020 | |
- | June/July | + | | June/July | |
--- //[[annk@umass.edu|Ann Kardos]] | --- //[[annk@umass.edu|Ann Kardos]] | ||
--- //[[ladydi@library.umass.edu|Diana Pacunas]]// | --- //[[ladydi@library.umass.edu|Diana Pacunas]]// |