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periodical_receiving [2020/09/30 16:05] annk [Periodical Receiving] |
periodical_receiving [2020/10/01 15:40] annk [Receiving a new issue] |
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These instructions are current as of September 2020--however, separate workflows for serials and periodicals are under review and may be merged in FOLIO. | These instructions are current as of September 2020--however, separate workflows for serials and periodicals are under review and may be merged in FOLIO. | ||
- | ====== Periodical Receiving ====== | + | ===== Receiving a new issue ===== |
+ | |||
+ | UMass no longer binds periodicals. Receive and create items for individual issues, which are then added to orange periodical boxes in the stacks. Each issue will now receive a barcode and a call number label. | ||
* Go to ALEPH Acquisitions/Serials mode. Click on the pair of binoculars on the upper left side of the screen. | * Go to ALEPH Acquisitions/Serials mode. Click on the pair of binoculars on the upper left side of the screen. | ||
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* Then move to Serial Information (tab 4). Type a Description based off of the information on the piece. Ex: v.79:no.4 (2020:June/July). Add Arrival Date by selecting from the calendar (choose today). | * Then move to Serial Information (tab 4). Type a Description based off of the information on the piece. Ex: v.79:no.4 (2020:June/July). Add Arrival Date by selecting from the calendar (choose today). | ||
* Go to General Information (1) and scan in barcode. | * Go to General Information (1) and scan in barcode. | ||
- | * Go to tab 6 (HOL Links) and update holdings. Select Edit. Add current volume as last volume in the 866. If holdings statement already says the first volume that we own and a dash (left as empty to represent to the present day), do nothing. If holdings are incomplete, make sure there is a public note for Incomplete holdings. See examples: | + | * Go to tab 6 (HOL Links) and check the holdings statement. Holdings should be left open since these are periodicals we are currently receiving. If the holdings statement is not open, select Edit. Create a holdings statement lists the first volume that we own and a dash (left as empty to represent to the present day). If holdings are incomplete, make sure there is a public note for Incomplete holdings. Also be sure that all holdings statements have indicators 41. |
+ | |||
+ | __Example:__ | ||
+ | |||
+ | 866 41 $a v.32 (1972)- $z Incomplete holdings (only add Incomplete holdings if needed) | ||
- | | **Ex 1:** 866 41 $a v.32 (1972)-v.112 (2020) $z Incomplete holdings | only add Incomplete holdings if needed | | + | * Done! Be sure all information is saved. This issue is ready for a label. |
- | | **Ex 2:** 866 41 $a v.32 (1972)- $z Incomplete holdings | only add Incomplete holdings if needed | | + | |
- | ======Printing Labels====== | + | ===== Printing Labels ===== |
* Go to the label printing station and log in. | * Go to the label printing station and log in. |