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+ | ====== Serials Workflow: Periodicals Receiving ====== | ||
+ | ***THIS WORKFLOW WILL NOT MIGRATE TO FOLIO*** | ||
+ | |||
+ | Note: Separate workflows for serials and periodicals are under review and may be merged in FOLIO. | ||
+ | |||
+ | ===== Receiving a new issue ===== | ||
+ | |||
+ | Receive and create items for individual issues, which are then given to Stacks Management. | ||
+ | |||
+ | * Go to ALEPH Cataloging mode. | ||
+ | * Click on the pair of binoculars on the upper left side of the screen. | ||
+ | * Along the left side under Search, select [B] Browse. | ||
+ | * Open the Base dropdown box and select UMA Staff Cat. | ||
+ | * Open the Headings List dropdown box and select Journal Title. | ||
+ | * In the "Enter Starting Text" box, type in the name of the periodical in your hand. | ||
+ | * The searched title usually appears as the second line on the list. Highlight and double click the title (or use Show on the right side of the screen). | ||
+ | * Make sure to select the record that is owned by UM and it says "Per" in the call number. Highlight the record. | ||
+ | * Choose Items from the lower pane on the right side. | ||
+ | * Go to the last item received and click on Duplicate. | ||
+ | * Create an item based on the information from the item in hand. Enter the appropriate information on the corresponding tabs. Start at 5. Serial Levels and enter Enum Level (ex: volume and number) and Chron Level (ex: Month and Year). Enter the information as it is on the piece. Ex: v.3:no.12 for Enum or 1877 for Chron. Enter month if present. | ||
+ | * Then move to 4. Serial Information. Type a Description based off of the information on the piece. Ex: v.79:no.4 (2020:June/July). Add Arrival Date by selecting from the calendar (choose today's date). | ||
+ | * Go to 2. General Information (1), put a barcode on the piece and scan it in. | ||
+ | * Material type should be issue bound (ISSBD). Item status is 11. Click Add. | ||
+ | * Go to 6. HOL and check to see if the piece is linked to the holdings. Look for a checkmark under "Linked". If there is no checkmark, click on the Link button on the right. | ||
+ | |||
+ | **Done! Be sure all information is saved. This issue is ready for a label.** | ||
+ | |||
+ | ===== Printing Labels ===== | ||
+ | |||
+ | * Go to the label printing station and log in. | ||
+ | * Scan in the barcode. | ||
+ | * On the right side, select Label. | ||
+ | * Remove the period from in front of the Cutter number | ||
+ | * Remove the line that says Per. | ||
+ | * If there is a Year and Month caption, remove parentheses and split into 2 lines | ||
+ | |||
+ | Note: Only 7 lines are allowed on a label. You may have to make decisions to print the most useful information on a label. See example label below: | ||
+ | |||
+ | | SF | | ||
+ | | 293 | | ||
+ | | M8 | | ||
+ | | M6 | | ||
+ | | v.79:no.4 | | ||
+ | | 2020 | | ||
+ | | June/July | | ||
+ | |||
+ | --- //[[annk@umass.edu|Ann Kardos]] | ||
+ | --- //[[ladydi@library.umass.edu|Diana Pacunas]]// |