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periodical_receiving [2020/10/01 11:36]
annk [Receiving a new issue]
periodical_receiving [2020/10/13 10:12] (current)
mbanach
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 //Revised September 2020// //Revised September 2020//
  
-These instructions are current as of September 2020--however,​ separate ​workflows for serials and periodicals are under review and may be merged in FOLIO.+Note: Separate ​workflows for serials and periodicals are under review and may be merged in FOLIO.
  
 ===== Receiving a new issue ===== ===== Receiving a new issue =====
 +
 +UMass no longer binds periodicals. Receive and create items for individual issues, which are then added to orange periodical boxes in the stacks. Each issue will now receive a barcode and a call number label.
  
   * Go to ALEPH Acquisitions/​Serials mode. Click on the pair of binoculars on the upper left side of the screen.   * Go to ALEPH Acquisitions/​Serials mode. Click on the pair of binoculars on the upper left side of the screen.
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   * Then move to Serial Information (tab 4). Type a Description based off of the information on the piece. Ex: v.79:no.4 (2020:​June/​July). Add Arrival Date by selecting from the calendar (choose today).   * Then move to Serial Information (tab 4). Type a Description based off of the information on the piece. Ex: v.79:no.4 (2020:​June/​July). Add Arrival Date by selecting from the calendar (choose today).
-  * Go to General Information (1) and scan in barcode. +  * Go to General Information (1) and scan in barcode.  Material type should be issue bound (issbd) so they can be loaned for 3 days instead of just 1 day
-  * Go to tab 6 (HOL Links) and check the holdings statement. Holdings should be left open since these are periodicals we are currently receiving. If the holdings statement is not open, select Edit. Create a holdings statement lists the first volume that we own and a dash (left as empty to represent to the present day). If holdings are incomplete, make sure there is a public note for Incomplete holdings. ​See example:+  * Go to tab 6 (HOL Links) and check the holdings statement. Holdings should be left open since these are periodicals we are currently receiving. If the holdings statement is not open, select Edit. Create a holdings statement lists the first volume that we own and a dash (left as empty to represent to the present day). If holdings are incomplete, make sure there is a public note for Incomplete holdings. ​Also be sure that all holdings statements have indicators 41. 
 + 
 +__Example:__
  
 866 41 $a v.32 (1972)- $z Incomplete holdings (only add Incomplete holdings if needed) 866 41 $a v.32 (1972)- $z Incomplete holdings (only add Incomplete holdings if needed)
 +
 +  * Done! Be sure all information is saved. This issue is ready for a label.
  
 ===== Printing Labels ===== ===== Printing Labels =====
periodical_receiving.1601566571.txt.gz · Last modified: 2020/10/01 11:36 by annk
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