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serials_title_changes [2017/11/30 16:09] dpacunas [New title] |
serials_title_changes [2020/04/28 17:51] annk |
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| - | (Working Draft, updated 11/30/2017) | + | ====== Revise this page also includes new titles instructions at bottom of page ====== |
| - | ====== **Serials Title Changes** ====== | + | (AK--revising in process 4/2020) |
| - | * Search old title in OCLC and make a printout. | + | ====== Serials Title Changes ====== |
| - | * Search new title in OCLC (F2), by using the OCLC number found in the 785 field of the old title. Catalog according to fastcat instructions below. **If no record for the new title can be found in Connexion, give issues to Ann to create an original record.** | + | |
| + | |||
| + | * Search old title in OCLC. | ||
| + | * Search new title in OCLC by using the OCLC number found in the 785 field of the old title. Catalog according to fastcat instructions below. **If no record for the new title can be found in Connexion, give issues to a librarian to create an original record.** | ||
| * These are many of the core fields that will likely be seen in serials records. Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | * These are many of the core fields that will likely be seen in serials records. Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | ||
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| - **246** Parallel title or variant title, generally seen in foreign language titles (You may see multiple 246 fields) | - **246** Parallel title or variant title, generally seen in foreign language titles (You may see multiple 246 fields) | ||
| - **264** Place of publication : $b Publisher, $c Date of publication | - **264** Place of publication : $b Publisher, $c Date of publication | ||
| - | - **300** volumes : $b illustrations (this field may not be present) ; $c size in cm | + | - **300** volumes ; $c size in cm |
| - **310** Frequency note | - **310** Frequency note | ||
| - **362** Statement of first issue or last issue or ceased | - **362** Statement of first issue or last issue or ceased | ||
| - **588** Source of title note (You may see multiple 588 fields) | - **588** Source of title note (You may see multiple 588 fields) | ||
| - | - **650** check for subject headings here | + | - **650** check that there is at least one subject heading |
| You will generally see one or more of these linking fields in serials records | You will generally see one or more of these linking fields in serials records | ||
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| * Example: 785 00 The who's who in building & construction (Connecticut & Western MA.) ǂw (OCoLC)987576564. | * Example: 785 00 The who's who in building & construction (Connecticut & Western MA.) ǂw (OCoLC)987576564. | ||
| + | We prefer to export RDA records. RDA records should have the following fields: | ||
| - | **RDA records will always have an 040 $e rda** | + | * **040** somewhere in this string of libraries, you should also see $e rda |
| * **336** text $b txt $2 rdacontent | * **336** text $b txt $2 rdacontent | ||
| * **337** unmediated $b n $2 rdamedia | * **337** unmediated $b n $2 rdamedia | ||
| * **338** volume $b nc $2 rdacarrier | * **338** volume $b nc $2 rdacarrier | ||
| - | * Add field **910** Initial and date in this format: ABC 06/20/2017 | + | |
| + | When you are done: | ||
| * Add field **928** AUTHORITY | * Add field **928** AUTHORITY | ||
| - | **Update holdings** (Action --> Holdings --> Update holdings). You will now see that it says Held by AUM at the top of the screen. | + | **Update holdings** (Action --> Holdings --> Update holdings). You will now see that it says Held by AUM at the top of the screen. |
| - | Export record to overlay using the **Export** button (square icon with an E and arrow) | + | Export record using the **Export** button (square icon with an E and arrow) |
| Search for the new bib record in **Aleph** Cataloging Module, by copying the number that shows in the pop-up box: FCL01.######### (Just copy everything after the ".") | Search for the new bib record in **Aleph** Cataloging Module, by copying the number that shows in the pop-up box: FCL01.######### (Just copy everything after the ".") | ||
| - | **Remove the order number from the Subscription Info. List in the old title record but write down the number first!!** Find the bib. record for both old and new title, and have both on a split screen. Use the **Tree Editor** tab (three small squares) on top cataloging bar to move the Order record from the old title to the new one. | + | **Remove the order number from the Subscription Info list in the old title record but write down the number first!!** Find the bib record for both old and new title, and have both on a split screen. Use the **Tree Editor** tab (three small squares) on top cataloging bar to move the Order record from the old title to the new one. |
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| * Item Status (12 for periodical-unbound, or 11 for bound. 01-Serials) | * Item Status (12 for periodical-unbound, or 11 for bound. 01-Serials) | ||
| * Add item(s). | * Add item(s). | ||
| - | * Enter necessary values in Subscription Info.(1), including Sublibrary and Collection, Item Status 12, From Date and Vendor code (from order record), Today's date in From date, End date 12/31/2099. Enter Order number in appropriate box. The transferred order record for serials should be Type O (Standing Order) with a budget of **SERIALS**, as serials are not received through a subscription pattern; inform Judy if different. | + | * Enter necessary values in Subscription Info.(1), including Sublibrary and Collection, Item Status 12, From Date and Vendor code (from order record), Today's date in From date, End date 12/31/2099. Enter Order number in appropriate box. The transferred order record for serials should be Type O (Standing Order) with a budget of **SERIALS**, if not, inform Judy. |
| * Subscription Info. (2). In check in note, enter any link by instructions if necessary. Info may have already been transferred from the old record to here. | * Subscription Info. (2). In check in note, enter any link by instructions if necessary. Info may have already been transferred from the old record to here. | ||
| * In Note field, add TITLE CHANGE. | * In Note field, add TITLE CHANGE. | ||
