This shows you the differences between two versions of the page.
Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
setting_holdings_on_oclc [2020/12/11 15:11] jeustis |
setting_holdings_on_oclc [2021/09/22 18:06] jeustis |
||
---|---|---|---|
Line 5: | Line 5: | ||
Here, you just need to know how to set holdings on the bibliographic master record in OCLC for records that are new or records that are updated with a new OCLC master record. | Here, you just need to know how to set holdings on the bibliographic master record in OCLC for records that are new or records that are updated with a new OCLC master record. | ||
- | You need to set holdings right in Connexion each time you catalog something for everything **except electronic resources** whether added individually or in batch. __No holdings are set for bibliographic records in OCLC.__ This applies to all material ordered non-shelf ready by Rebecca which gets reviewed by catalogers. Anything ordered through Yankee - Yankee sets our OCLC holdings for us. | + | You need to set holdings right in Connexion each time you catalog something for everything **except electronic resources** whether added individually or in batch where __no holdings are set for bibliographic records in OCLC.__ This applies to all material ordered non-shelf ready by Rebecca which gets reviewed by catalogers. Anything ordered through Yankee - Yankee sets our OCLC holdings for us. |
There are 3 different ways you can update holdings on a record in Connexion: | There are 3 different ways you can update holdings on a record in Connexion: | ||
Line 13: | Line 13: | ||
3. Click the button on the tool bar, you'll see a yellow, up-pointing, arrow on what looks like white pieces of paper. | 3. Click the button on the tool bar, you'll see a yellow, up-pointing, arrow on what looks like white pieces of paper. | ||
- | + | UMass holdings will be set on the OCLC bibliographic record. | |
- | UMass holdings will be set on the item. | + | |
If you make a mistake and want to remove UMass holdings on a record, you can select Action > Holdings > Delete Holdings. | If you make a mistake and want to remove UMass holdings on a record, you can select Action > Holdings > Delete Holdings. | ||
- | When overlaying a record in Aleph holdings need to be removed from the old record and added to the new record: | + | When overlaying a record in Aleph holdings you need to remove the settings from the old record and add it to the new record: |
1.) First, cut and paste the OCLC number from the old record in Aleph | 1.) First, cut and paste the OCLC number from the old record in Aleph | ||
- | 2.) Look up the old record by OCLC number in Connexion and delete holdings. Click: | + | 2.) Look up the old record by OCLC number in Connexion and delete holdings. |
- | 3.) Then, set holdings on the new record before exporting it to Aleph. Click: | + | 3.) Then, set holdings on the new record before exporting it to Aleph. |
Line 33: | Line 33: | ||
Jennifer processes local holdings in OCLC based on information in the 866 field from holdings records in Aleph | Jennifer processes local holdings in OCLC based on information in the 866 field from holdings records in Aleph | ||
+ | **Deleting holdings on OCLC** | ||
+ | |||
+ | You can delete using a file of OCLC numbers or by copying and pasting the numbers in a text box. In each case, the OCLC numbers must only be numbers without the (OCoLC) and 2-3 indexing letters. Each number must be on a separate line. | ||
+ | |||
+ | If you have a file of OCLC numbers, then the file must be a text file or *.txt. | ||
+ | |||
+ | 1) Log into Connexion | ||
+ | 2) Click on Batch in the top level menu | ||
+ | 3) Select "Holdings by OCLC Number" | ||
+ | 4) If you have a file of OCLC numbers, click Browse to find and upload your file. | ||
+ | 5) If you are copying and pasting, copy the OCLC numbers in the left hand side text box. | ||
+ | 6) Select the Action by checking off the radio button "Delete Holdings" | ||
+ | 7) Click OK | ||