archive:depository_transfer_instructions_monographs [UMass Amherst Libraries: Information Resources Management Staff Wiki ]

You are here: start » archive » depository_transfer_instructions_monographs

This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong.

===== ARCHIVE:Depository Transfer Instructions Monographs No Items Remaining In UMA50=====
 

No Items Remaining In UMA50
This document outlines the process for preparing monographs for transfer to the Depository.  Monographs will then be coded and boxed by students.  

  * ALEPH tab settings (upper left corner of screen) should be as follows.  The entire process can be done in UMA50 but DEP50 is required for wanding in a barcode for a DEP50 item.
     * Connect to = FCL01
     * Select ADM Library = UMA50
  * Wand in Barcode in Aleph’s Item line.

  * Unlink Item from HOL.
  * Delete Item.
  * Push to Bib.
  * Change Bib OWN to DP, Save.  Check for LKR fields.
  * Double click UMA50 record and delete.
  * Double-click ITEMS under DEP50 (last item on Bib tree, lower left screen)
  * Click NEW for new item.
  * Fill in the following item tab 2 fields (by macro):
     * Sublibrary = FCDPT
     * Collection = FCDPM
     * Material Type = BOOK 
     * Call Number Type = 8
     * Description and Enum Level1 filled in for multiple volumes.  (This is important.  Our student won't catch it.)
     * Item Status = 01 for regular monographs
     * Item Process Status = TR (In transit) or TD (In transit to FC Depository)
  * Check Temporary Location Box.
  * Fill in under item tab 3:
     * If boxing items (by macro): Internal note field should display box number,   “Box ### - date - initials” and any bindery notes should be deleted.
     * If single item, enter into Internal note field:  umass
  * Click item tab 6:  Link item to HOL record.
  * Edit HOL record.
     * OWN field changed to DP.
     * 852 field
         * 1st indicator is 8.
         * Subfields:
              * b  FCDPT
              * c  FCDPM
         * Delete LC call numbers found in subfield h and i. 
  * Save HOL record changes.

archive/depository_transfer_instructions_monographs.txt · Last modified: 2024/05/15 15:00 by kgberry

Show page Old revisions

[unknown link type]Back to top