Processing MARC Records

  • Remove duplicates when possible.
  • Fields that can (should) be deleted:
    • 029
    • 035
    • 037
    • 092
    • 096
    • 098
    • 938
    • 994
  • Delete 856 for URLs that UMass does not have access to.
  • Add 949 _1 $l[Sublibrary]$c[Collection]$m[Material Type]$s[Item Status]
    • Sublibrary – UMDUB for most UMass items
    • Collection:
      • UGEN
      • UWWW
      • Etc.
    • Material Type:
      • BOOK
      • EBOOK
      • ISSBD – Issue Bound
      • EJOUR
      • STRA – Streaming Audio
      • STRV – Streaming Video
      • Etc.
    • Item Status:
      • 01 – Regular
      • 03 – Non-circulating
      • 04 – Internet
      • 11 – Periodical Bound
      • 13 – Reference
      • Etc.
  • Add 049 $aAUMM (This is necessary to populate the OWN code.)
  • If 001 is other than an OCLC number, either delete it or if it is a unique vendor number move it to 0359 as a possible matching point.
  • Add proxy server to 856 $u for electronic titles that require authentication through the proxy server. Do not add proxy server to ebrary titles. Add $zUMass: Link to resource.
  • Clean up OCLC numbers. OCLC numbers sometimes come in with extraneous characters, usually a caret (^) which seems to function as a place holder for 9-digit numbers.

UMFIX in Aleph:

  1. Adds UM OWN code
  2. Copies system number from 035 to the 0359_ $x
  3. Copies system number from 001 to the 035 $a
  4. Deletes $x from 0359_
  5. Deletes 001
  6. Replaces “ocm” with “(OCoLC)ocm” in the 035##
  7. Replaces “ocn” with “(OCoLC)ocn” in the 035##

OCLC fix in Aleph

  1. Deletes 035
  2. Copies system number from 001 to the 035 $a
  3. Deletes 001
  4. Deletes 003
  5. Replaces “^” with “”
  6. Replaces “ocm” with “(OCoLC)ocm” in the 035##
  7. Replaces “ocn” with “(OCoLC)ocn” in the 035##

Working with EOCRs from YBP:

All records have since been automated

  • Print materials, Firm Orders
  • EOCRs are loaded automatically by a script that is run daily using the umass_fix_ybp fix.

Umass_fix_ybp in Aleph:

  1. Adds UM OWN code
  2. Copies system number from 035 to the 0359_ $x
  3. Copies system number from 001 to the 035 $a
  4. Deletes $x from 0359_
  5. Deletes 001
  6. Adds “umybp” to the beginning of the 0359_ $a
  7. Replaces “ocm” with “ocm(OCoLC)” in the 035##
  8. Replaces “ocn” with “ocn(OCoLC)” in the 035##
  9. Replaces “0.00” with “1.00” in the 980## $b - The 980 $b contains the cost of the order being loaded. Having a cost of nothing causes problems for Acquisitions.

Gobi firm task in MarcEdit also moves the 001 pct to 0359_ $a and changes “pct” to “umpct”.

Tab_hol_item_create_umpcat

Aleph field MARC field Maps to
SUB-LIBRARY 949#1 $l 852## $b
COLLECTION 949#1 $m 852## $c
CALL-NO 949#1 $a$b852## $h$i
CALL-NO-TYPE 949#1 $e 852 first indicator
Z30-ITEM-STATUS 949#1 $s Item Status
Z30-BARCODE 949#1 $i Item Barcode
Z30-DESCRIPTION949#1 $v Item Description
HOL-OWN OWN $a OWN $a
HOL-852 950## $l ????

Tab_hol_item_create_umelec

Aleph field MARC field Maps to
SUB-LIBRARY 949#1 $l 852## $b
COLLECTION 949#1 $c 852## $c
Z30-ITEM-STATUS 949#1 $s Item Status
Z30-MATERIAL 949#1 $m Material Type???
Z30-ITEM-STATISTIC 949#1 $d Item Statistic
Z30-ITEM-PROCESS-STATUS949#1 $g Item Process Status
HOL-OWN OWN $a OWN $a
HOL-852 950## $l 852## $a????

Working with PromptCat Records

Approval Records

“gobi firm” task in MarcEditor does the following steps:

  1. Adds “umybp” to the beginning of 0359_ $a
  2. Moves 001 to 0359_ $a and changes “pct” to “umpct”
  3. Deletes 035
  4. Replaces “0.00” with “1.00” in the 980## $b - The 980 $b contains the cost of the order being loaded. Having a cost of nothing causes problems for Acquisitions. This task does not specify the 980 tag

Approval records from OCLC also use the UMFIX and tab_hol_item_create_umpcat, both of which are defined above.

eBook Firm Orders

Uses the “gobi firm” task described above. Delete unwanted URLs form the bibs. Firm Orders, non-eBook Uses the “gobi firm” task described above. Also uses tab_hol_item_create_umpcat. Working with MARCit MARCit records are generated from SFX. They are processed using a script created by Mark Dehmlow at the University of Notre Dame. Check MARCit instructions for more complete instructions. Tab_hol_item_create_ummarcit

Aleph field MARC field Maps to
SUB-LIBRARY 949#1 $l 852## $b
COLLECTION 949#1 $c 852## $c
Z30-ITEM-STATUS 949#1 $s Item Status
Z30-MATERIAL 949#1 $m Item Material Type
HOL-OWN OWN $a OWN $a
HOL-852 950## $l 852## $a????
process_marc_records.txt · Last modified: 2016/04/07 12:24 by rapeterson
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