Photocopy Cataloging

The cataloging record should describe the original work, with the following additions:

  • The fixed field Form, which should have the code “r”
  • The 533 field, which should describe the photocopy.
  • The call number should include the date of the original, with an “a” added on.

Fixed Field:

Form: r
Ctry: [country of publication of the original]
Dat tp: [type of date of the original]
Dates: [date(s) of the original]

Variable fields:

090: Put a lower-case a at the end of the call number (Example: 1982a)
260 field: Place, publisher, and date of the original
300 field: Physical description of the original
533 field: Description of the photocopy, using the 533 subfields. In subfield e, put in only those aspects of the physical description that differ from the physical description of the original. When subfield e contains more than one element, use the same punctuation between elements as in the 300 field, but all within subfield e.

533 subfields:

a = Type of reproduction
b = Place of reproduction
c = Agency responsible for reproduction
d = Date of reproduction
e = Physical description of reproduction, if different from original
f = Series statement of reproduction
n = Notes about the reproduction

Examples of 533 fields:

533 Photocopy. $b Ann Arbor, Mich. :$c University Microfilms, $d 1966. $e x, 179 p.
533 Photocopy. $b New Haven, Conn. : $cYale University Library, $d [199-?].
533 Photocopy. $b [S.l. : $c s.n., $d 19–].
533 Photocopy. $b Ann Arbor, Mich. : $c ProQuest, $d 2005. $e xx, 125 p. ; 22 cm. $n UMI number: 12345.

Photocopy of a Thesis

Fixed Field:
Type: t (t = manuscript material)
Form: r
Cont: bm (b = has a bibliography; m = is a thesis)
Ctry: xx (unless a European thesis originally published by a publisher)
Dat tp: s
Dates: [date of original thesis]

260 field: No subfields a or b (unless officially published by a publisher, as in many European countries). Date of original is in subfield c
300 field: Physical description of the original thesis (usually leaves, not pages)
502 field: Thesis note. Example: 502 Thesis (Ph. D.)—University of Oregon, 2005.
533 field: Description of the photocopy (see examples above).

Primary contact: Julie Miles

photocopy_cataloging.txt · Last modified: 2012/10/18 13:53 (external edit)
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