Adding Dissertations and Theses to Scholarworks Collections

1.) Open up ScholarWorks in two separate windows. You will be using one ScholarWorks window in an administrator mode and the other in the public mode. In the first window click on My Account and log in. Click on scholarworks.umass.edu - tools to configure this site.

2.) At the top of the page you will see a list of ir_series with abbreviated names of each series. Choose the correct series for the dissertation or thesis title you are working on. See a list of series and their abbreviations here: Scholarworks Theses and Dissertations Series Abbreviations

3.) Dissertations and theses should always be placed in a series that corresponds with the name of the academic program in the 690 field of the catalog record. Occasionally a program name will change, such as Exercise Science, which recently became Kinesiology. Make sure you use whatever program name is in the 690 field, regardless. If you cannot find a series on ScholarWorks that corresponds with the program name in the 690 field, please request a new series by emailing Meghan Banach (mbanach@library.umass.edu).

4.) In the upper left hand corner of the page click on Collection/Group. You will see a blank box to add URLs, and underneath it a button to add rows. You can add up to ten new rows at a time by using the drop down box to select how many rows you wish to add.

5.) Search for the thesis or dissertation title on ScholarWorks (public mode).

6.) Copy the URL

7.) In ScholarWorks (backend), paste the URL into the first row or box under the collection *For dissertation titles, always remember to paste the URL for the open access version of the title if there is one! Don’t use the URL that links to Proquest unless it is the only URL there is.*

8.) Remember to hit Save Changes at the bottom of the page. Then at the top left hand side of the page, click on Update Site.

ScholarWorks retrospective dissertation collections project workflow

1.) Go to the OPAC and run a subject search for dissertations from any given academic program (for ex. Theses—Comparative literature—Doctoral.) Then refine the search by selecting subjects as the field, check off words adjacent, in the refine query box type in “Theses Comparative literature Doctoral” and click on refine. Then click on show, click on sort, choose year as the first level and none as the second level. Check off descending and click on OK. This will be the list you will work from.

2.) Open up ScholarWorks in two separate windows. You will be using one ScholarWorks window in an administrator mode and the other in the public mode. In the first window click on My Account and log in. Click on scholarworks.umass.edu - tools to configure this site.

3.) At the top of the page you will see a list of ir_series with abbreviated names of each series. Choose the correct series for the group of dissertations you are working on. (for ex. Complit_diss.) Scholarworks Theses and Dissertations Series Abbreviations

4.) In the upper left hand corner of the page click on Collection/Group. You will see a blank box to add URLs, and underneath it a button to add rows. You can add up to ten new rows at a time by using the drop down box to select how many rows you wish to add.

5.) Go back to your list of dissertations in the OPAC. In Alpeh, select the correct title from your search results (make sure it is the UM record and not the DP record) and push the record into cataloging mode.

6.) Cut and paste the title and copy it into the search box on ScholarWorks.

7.) In ScholarWorks select the correct title and then copy the URL for the dissertation.

8.) In the ScholarWorks (backend), paste the URL into the first row or box under the Complit_diss collection (or whatever collection you are working on.)

9.) Go back to the UWWW HOL record in Alpeh, and in the 856 field you will see this URL: http://wwwlib.umi.com/cr/umass/main following the silk prefix. Delete this second half of the URL, and paste in the ScholarWorks URL. Change the 856 subfield z to say UMass: Connect to this title. Check all holdings records on all records for each title (including the records for the microfilm versions) and if there is a UMI URL replace it with the ScholarWorks URL.

10.) For some of the earlier dissertation titles, a UWWW item and holdings record will need to be created if they do not already exist. To create a UWW item and holdings record follow these steps:

  • Double click on ITEMS
  • Click on New
  • Sublibrary should be UMDUB
  • Collection should be UWWW
  • Material Type should be EBOOK
  • Item Status should be 04 Internet
  • Click on Add
  • Click on the HOL Links tab
  • Click on Create New
  • Click on edit
  • Delete the call number in the 852 field – subfields h & i
  • Then add the 856 field with the silk prefix and the Scholarworks URL

Ex. 856 41 u http://silk.library.umass.edu/login?url=http://scholarworks.umass.edu/dissertations/AAI9978482/

z UMass: Connect to this title

11.) Most of the electronic theses in ScholarWorks end around 1997. However, there are a few that go back further. In some cases a dissertation from the 80s, 70s, 60s or even 50s may have been digitized on request and will be available on ScholarWorks. To find these dissertations you have to search the UMI Proquest Dissertations and Theses Database. Go to the Library website. Click on the databases link. Click on “D” and scroll down to find the Dissertations and Theses Database. Go to advanced search – search by school name (enter “University of Massachusetts Amherst”) and by subject. Next to the subject on the advanced search there is a link to “look up subjects”. Look at this list and choose the term that best matches what you are looking for.

12.) From this list, start with the dissertations in 1996 and check each title that has fulltext in the OPAC to see if it actually belongs in the collection. To check look at the subject in the catalog record. You will probably have to run title searches on between 25-100 titles, and check the records in the OPAC to see what academic department they are from. You may not catch every pre-1997 dissertation that you are looking for this way, but you will probably catch most. Although this is not a perfect method, it is, unfortunately, the best we can do. The only other way would be to work off the OPAC list instead and search ScholarWorks for each title to see if it is in ScholarWorks. In a large group of dissertations (sometimes 800+), it wouldn’t be feasible to search 700+ titles to catch the 10 that might be in ScholarWorks from before 1997. However, if it was a very small group of dissertations, say 50-100, you might consider doing it this way instead to get a more complete set of dissertations.

13.) Remember to hit Save Changes at the bottom of the page in your first ScholarWorks window to save your work. Then at the top left hand side of the page, click on Update Site. Don’t forget to save all changes to your records in Aleph as well.

Primary contact: Meghan Banach

adding_dissertations_and_theses_to_scholarworks_collections.txt · Last modified: 2012/10/18 13:53 (external edit)
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