Glossary of IRM Terms


In this context, e-resource folks generally refer to an aggregator as a vendor who compiles types of data from different sources or publishers into a single collection. Ebsco, Gale and ProQuest are our “Big Three” aggregator vendors. So for example, Ebsco compiles trade magazine and journal articles from 4,600 titles covering many disciplines for the Academic Search Premier database. Similarly, Gale produces the Academic Onefile database of 46+ million articles published since 1980 in journals and magazines across subjects. ABI/Inform is an aggregator database produced by ProQuest with coverage more specific to business related publications. Book Review Digest from Ebsco provides abstracts and indexing of book reviews aggregated from a variety of sources. Aggregators compile information by type (e.g. book reviews, videos), subject (e.g. business, psychology) or a combination of these, but the basic concept is that a vendor other than the original publisher is bringing together disparate sources and providing access in a new form.


Bind upon receipt


Boston Library Consortium

Book Jargon website

If you don't know a flyleaf from a frontispiece, consult this handy glossary from the Antiquarian Booksellers Association of America

Cat Sep

These are numbered monographs in series (excluding publisher's series which we do not place on standing order). Aleph contains this type of publication to maintain control over receipt, and also to save us from placing separate orders for them. (NOTE: If a series becomes unnumbered, we cancel the standing order.)

Contin Anal = Analyzed continuation

Intended to be published in a certain number of volumes like an ordinary continuation, and is assigned one classification number for all volumes; however, each work is a monograph within itself and has individual author/title entries in the OPAC.

Contin A/V = Continuation

Published in volumes, but with a definite cessation point in mind, e.g., a 20-volume encyclopedia. Sometimes all volumes are published at once, in which case we would order all 20 (Monographic Section) and it would not be treated as a continuation. However, if the volumes were published one at a time, we would set up a record and check in each volume as it is received. Example: Complete works of John Milton

Contin Cat Sep = Continuation Cat Sep

Intended to be published in a specific number of volumes, like an ordinary continuation. However, each volume focuses on a specific topic and has individual author/title entry in the OPAC. The volumes are assigned their own call numbers.

Cutter numbers

Dublin Core

Managed by the Dublin Core Metadata Initiative, this is a metadata standard of simple and generic resource description properties. The original 15 elements of core metadata include contributor, creator, coverage, format, language, title, type, etc. The DCMI has recommendations for interoperability, semantics, user guidelines, model-related specifications and syntax guidelines.



Streamlined review procedures for reviewing copy cataloging - used mainly for print monographs but should be applied to other materials whenever possible. Records are checked to make sure that the book and record match in terms of title, author, publishing information, and number of pages. Records must also have a call number, subject headings, and an author in either a 1xx or 7xx field. See FastCat instructions for more information.

Firm order

FRBR (Functional requirements for bibliographic records)


LC classification

Linking project

MARC - Machine readable cataloging


Memberships/blanket orders

Several of these are payment records only, with an indication on the checkin record of what is received on the membership or blanket order. If it is a blanket order, we usually enter the monographs received under title and send them through as “cat seps”.


Northeast Research Libraries consortium


A serial publication, published more than once per year, articles by several authors. To be published, as with serials below, until it ceases, etc. (includes newspapers).


Also known as OCLC WorldCat Cataloging Partners. A service from OCLC that delivers OCLC MARC records that match the materials we order through participating vendor partners and set our library's holdings automatically in WorldCat. Currently we get OCLC Promptcat records through YBP. Books ordered through YBP come shelf ready with Promptcat records and call number labels.

Also known as OCLC WorldCat Cataloging Partners. An arrangement between OCLC and a materials vendor by which OCLC delivers MARC records to the Library via EDX or the Product Services Web. Currently, we get PromptCat records through an agreement with YBP. YBP sends a manifest to OCLC with data about the materials we are buying. OCLC identifies a matching record in WorldCat, sets our holdings on WorldCat, and delivers the record to us. YBP prints a call number label and then sends us the book. The branch location on the label that YBP produces is determined by how our AA chart [link] matches the call number. YBP delivers the books shelf-ready, with the call number label applied and other physical processing work already done. Promptcat records receive a brief review according to the FastCat instructions.

In the case of firm orders placed in GOBI for YBP orders, the Library receives brief bibliographic records from YBP and we load with item/order/hol records attached to indicate the status of on-order. The PromptCat record overlays this record. In the process, the initial item record is deleted and replaced with the final item record.

Ser Anal = Analyzed Serials

Intended to be published into the future; assigned one call number, but usually each volume deals with one topic and warrants an author/title entry in the OPAC. All volumes sit together on shelf.


A serial publication, published more than once per year, articles by several authors. To be published, as with serials below, until it ceases, etc. (includes newspapers).

RDA - Resource Description and Access

Serial - Ser ADD

Intended to be published indefinitely into the future until it ceases publication, is merged with another title, or title changes.


Shelf ready

Physical materials purchased by the Library from specific vendors that are delivered fully processed and ready to be place directly on the shelves. Currently, the Library has a shelf-ready contract with YBP for print monographs. The books are delivered from YBP with barcodes (already linked to item records), call number labels, security strips, book plates, and ownership stamps. MARC records are also delivered to the Library from OCLC via PromptCat [link to PC], by means of an arrangement YBP maintains with OCLC. Promptcat records receive a brief review according to the FastCat instructions and then books are sent straight to the shelves.

SuDocs numbers

Superintendent of Documents Classification is a system of library classification developed in the office of the Superintendent of Documents of the United States Government Printing Office (GPO). The SuDocs call number system is based on the government agency which released the document. Agencies or bureaus under departments have the letter or letters for that department (the “parent agency”) and a number unique to the sub-agency or bureau. For example, “A 13” is the Forest Service and “A 93” is the Economic Research Service, both of which are agencies under the Department of Agriculture. The next part of the call number identifies the series or type of publication. The remaining parts of the call number identify the individual publication. The call numbers file alphabetically by letter and then in numerical order by the first group of numbers, then the next group, etc. All numbers are whole numbers. Unlike the Library of Congress call number system used in most of the rest of the library, THERE ARE NO DECIMALS. We no longer use SuDoc numbers to classify government documents. We now use LC classification numbers.


Any type of material which is uncataloged and usually is kept at someone's desk. Most likely this is work-related for internal use.

WALDO - Westchester Academic Library Directors Organization

A consortia of libraries through which we buy or subscribe to some e-resources.

XML - eXtensible markup language

A markup language that defines a set of rules for encoding documents in a format that is both human-readable and machine-readable. Used to encode various metadata schemas such as Dublin Core, MODS, EAD, VRA Core, etc. Can also be used to encode MARC metadata.

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