Music End Processing

Anyone doing Music End Processing must be able to read music!

Covers must have

  • Barcode on top left corner.
  • Parts in pocket label immediately under the barcode, if the score has a pocket with parts. When printing the spine label, simply make an additional label indicating the number of parts in the pocket (one word per line): Five parts in pocket
  • Spine label

Exceptions

  • Pamplet Binders (Pam Binds) get stamped with a small U of Massachusetts Library rubber stamp on the top right corner of the cover.
  • If the text block of score is not wide enough to accommodate a stamp, put a typed UMass Amherst Library label on the top right corner of the cover. (These are currently available from Linda Fish.)

Inside cover

  • University of Massachusetts Amherst Library plate belongs in the center of the inside cover.

Stamps

  • Like monographs, all scores need to be stamped U of Massachusetts Library on the side and top of the text block. Use the largest rubber stamp possible. If the text block of the score is not wide enough to accommodate a stamp, please see instructions under “Cover.”
Targets:

Bound scores:

  • Scores bound by ACME do not need targets.
  • Hardcover volumes bound by the publisher must have targets.

Pam Binds:

  • Put a small target on the back inside cover of a pam bind abutting the cloth seam. Cover the target with clear book tape.

Paperbacks:

  • Do not put a target in a paperback if the target will damage the score and/or prevent it from opening fully. For the most part, targets do not work well in paperback scores.

Spiral/GBC bound scores:

  • Do not put targets in spiral/GBC bound scores.
Repairs:
  • If a paperback score has gone to the bindery for repair, chances are it already has a barcode, which will remain under the cover after binding. Be sure to cover this old barcode with a blank label, so that the book ends up with only one barcode (the barcode that will be placed on the newly bound score).
Parts: the Science

Many scores are published with parts for each instrument. Parts are usually kept in a pocket affixed to the back inside cover. Sometimes, particularly if the parts are thick or numerous, they are housed in a separate pocketbook.

Pocketbooks:

  • Parts bound in a separate pocketbook will have Parts on both the spine label of the pocketbook and on the parts themselves. This will distinguish them from the score itself, which will be next to them on the shelf. For example: M875.L22 1918 Parts Oboe

Cloth covered parts:

  • Put the barcode on the top left corner, the call number label on the left underneath it and stick a typed UMass Amherst Library label on the upper right hand corner of the part.

Checklist for parts: As each part is linked to its own item record, every part must have:

  • a barcode (ideally in the top left corner)
  • a small U of Massachusetts Library stamp (anywhere it fits)
  • a call number label that includes the name of the instrument (on the top left under the

barcode).

Parts: the Art

How does one find a place on the page to put a barcode, a call number label and a stamp without covering the music? This is often a challenge. Sometimes creative trimming of the call number label is necessary.

Assigning instruments to call number labels:

  • The instrument designation always follows the call number: M450. S36 1954 Violin I
  • Always use English. It’s often necessary to translate from the German or French or Italian: Bratsch = Viola, Cor = Horn, Posaune = Trombone.
  • Simplify as much as possible: Baritone Saxophone = Bari Sax, Basso Continuo = Continuo, French Horn = Horn, Violoncello = Cello.
  • When instruments are followed by numbers, always use the Roman numeral: Violin II not Violin 2.
  • When instruments are followed by keys, include the keys only if they are needed to make the instrument unique. For example: if Trumpet in B is the only Trumpet part, omit the B-flat. The B-flat is understood. However, if there is also a Trumpet in C part, include the keys for both trumpets to differentiate between them. Likewise, if Horn in F is the only horn part, the “in F” is superfluous, unless there are horns in other keys.
  • When there are groups of parts in the same pocket for separate pieces within the score, make each group unique with as few words as possible. For example, a score might have separate parts for each movement: Scherzo in F, Gigue in A minor, Minuet in G. Label the parts as follows: M452.N65 1931 Scherzo Cello, M452.N65 1931 Gigue Cello, M452.N65 1931 Minuet Cello.
  • Sometimes a part is a duplicate of the score. Call it Score.
  • Put parts in pocket in score order.
  • When in doubt, ASK! Unusual variations on the above appear regularly to challenge the imagination.
Aleph:

Scores:

  • Linking a score is mostly just like linking a monograph. The Item Record codes are as follows: Sublibrary = UMDUB, Collection = UGEN, Material Type = MUSIC

Item Process Status

  • If the score has just returned from the bindery, the SB should be deleted.
  • If the score is going to the New Book Shelf, the status should be PW.
  • In all other cases the Item Process Status should be blank.

Circ. Note

  • If the book has just returned from the bindery, be sure to delete the bindery note.
Music monuments

The Music Monuments are a valuable collection of composers’ Complete Works and topical collections of scores issued serially. These volumes have limited circulation, are stored on Floor 3 and have the call number range M2-M3.

The Item Record codes are as follows: Sublibrary = UMMDA, Collection = UMMON, Material Type = MUSIC

Linking Scores with Parts

  • Link the main volume to its item record.
  • Put a zero in the Enum Level.1 field, so that it will file before the soon-to-be attached item records for the parts.
  • In the 3.General Information (2) tab add the following Circ. Note:

PARTS IN POCKET; PLEASE CHECK IN/OUT EACH PART SEPARATELY

  • In the 3.General Information (2) tab an Internal Note stating how many and which parts are in the pocket. Include the date as well:

5 parts in pocket: Trumpet I-II, Horn, Trombone, Tuba; 4-24-12

  • Add an item record for each part, putting the instrument in the Description field. The description should match the label exactly. The parts will file alphabetically below the main record.

Price

  • BEWARE! If in the 3.General Information (2) tab under Price there is an actual price, be sure that this price remains only in the main record. As this field is duplicated every time a new item is created, its presence in numerous items will cause major bookkeeping problems. To prevent this from happening, take the trouble to delete the price from the first new item. The rest of the items will be “price-less.”

Primary contact: Marcelle Lipke

music_end_processing.txt · Last modified: 2012/10/18 13:53 (external edit)
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