MARC Record Loading Instructions

Overview

MARC record loading generally happens in one of three ways:

  • Automated loads
  • Manual loads done by the DRMS department
  • Manual loads done by one of the other libraries in the FCLC (see Google doc)

Currently, all records from YBP are loaded automatically (EOCR and soon Silver Plus OCLC enhanced records).

For UMass records, there are 2 custom services. The first, p_umprocload_01, does steps 4-6 below and the second, p_umload_01, does steps 7-9 below and emails the bib numbers to ILS. Detailed instructions for various collections are below and in the Cataloging tab of the CORAL resource record.

In general, manual MARC record loads use the follow process:

  1. Download records from vendor or OCLC
  2. Use MARCedit to make changes to records
  3. Upload file to Aleph server
  4. Use p_file_01 and p_file_02 to put the file into the Aleph import format
  5. Use p_manage_37 to apply the UMFIX, which puts the OCLC# in the propoer format for loading as well as other fixes
  6. Use p_manage_36 to compare the file with records already in Aleph - this step will determine new records and replacement records
  7. Use p_manage_18 to load the new records or replace records already in Aleph
  8. Use p_manage_50 to create holdings and items
  9. Use p_manage_21 to remove URLs from the bib record

The Processing MARC Records page has more information about getting records ready to load into Aleph.

Detailed MARC record loading instructions by vendor

MARC Batch Record Ongoing Loads

Collection Frequency Responsibility
ALEXANDER STREET PRESS AMERICAN SONGAs notifiedRon
ALEXANDER STREET PRESS CLASSICAL MUSIC IN VIDEOAs notifiedRon
ALEXANDER STREET PRESS CLASSICAL MUSIC LIBRARYAs notifiedShared 5C Records
ALEXANDER STREET PRESS CLASSICAL SCORES LIBRARYAs notifiedRon
Alexander Street Press Contemporary World Musicas notifiedRon
Alexander Street Press Dance in Video Volume 1as notifiedRon
Alexander Street Press Manuscript Women's Letters and Diariesas notifiedRon
Alexander Street Press PBS Video Collectionas notifiedRon
Alexander Street Press Psychological Experiments Onlineas notifiedRon
ALEXANDER STREET PRESS SMITHSONIAN GLOBAL SOUNDAs notifiedRon
Alexander Street Press Underground comics & independent comics IIas notifiedRon
Alexander Street Press Women and Social Movements in the US Basicas notifiedRon
Alexander Street Press Women and Social Movements Internationalas notifiedRon
Cognet???Ron
CRL eresourcesQuarterly as notifiedSteve
Documents Without ShelvesmonthlySteve/Lucy
ebrary (Academic Complete and All Perpetual)quarterlySteve
ElsevierAs notifiedRon
Films on DemandmonthlyMary ann
KanopymonthlyShared 5C Records
Literature Onlineas notifiedRon
MarcIt!3rd week of month or as requestedLucy
MORGAN & CLAYPOOL SYNTHESIS COLLECTION FourMonthlyRon
MORGAN & CLAYPOOL SYNTHESIS COLLECTION ONEMonthlyRon
MORGAN & CLAYPOOL SYNTHESIS COLLECTION THREEMonthlyRon
MORGAN & CLAYPOOL SYNTHESIS COLLECTION TWOMonthlyRon
NaxosAs notifiedSteve
OECDMonthlyRon
Open Content Allianceas notifiedLucy
Oxford Premium/Oxford Referenceas requestedRon
SafarimonthlyMary Ann
SPIE DIGITAL LIBRARYAs notifiedMary Ann
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2005MonthlyRon
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2006MonthlyRon
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2007MonthlyRon
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2008MonthlyRon
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2009MonthlyRon
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2010MonthlyRon
WRIGHT AMERICAN FICTION - ELECTRONICMonthlyRon
marc_record_loading.txt · Last modified: 2016/11/22 13:18 by cturner
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