MARC Record Loading Instructions

Overview

MARC record loading generally happens in one of three ways:

  • Automated loads
  • Manual loads done by the ILS department
  • Manual loads done by one of the other libraries in the FCLC

Currently, all records from YBP are loaded automatically (EOCR and soon Silver Plus OCLC enhanced records). A list of records loaded for the consortium is available at https://docs.google.com/spreadsheets/d/1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/edit#gid=0.

For UMass records, there are 2 custom services. The first, p_umprocload_01, does steps 4-6 below and the second, p_umload_01, does steps 7-9 below and emails the bib numbers to ILS. Detailed instructions for various collections are linked to below. Detailed instructions using the custom services are available here:

Detailed MARC Record Loading Procedures

In general, manual MARC record loads use the follow process:

  1. Download records from vendor or OCLC
  2. Use MARCedit to make changes to records
  3. Upload file to Aleph server
  4. Use p_file_01 and p_file_02 to put the file into the Aleph import format
  5. Use p_manage_37 to apply the UMFIX, which puts the OCLC# in the propoer format for loading as well as other fixes
  6. Use p_manage_36 to compare the file with records already in Aleph - this step will determine new records and replacement records
  7. Use p_manage_18 to load the new records or replace records already in Aleph
  8. Use p_manage_50 to create holdings and items
  9. Use p_manage_21 to remove URLs from the bib record

The Processing MARC Records page has more information about getting records ready to load into Aleph.

Detailed MARC record loading instructions by vendor

MARC Record Sources for ongoing loads

Collection Frequency Retrieval Responsibility
ALEXANDER STREET PRESS AMERICAN SONGAs notifiedhttp://alexanderstreet.com/marcRon
ALEXANDER STREET PRESS CLASSICAL MUSIC IN VIDEOAs notifiedhttp://alexanderstreet.com/marcRon
ALEXANDER STREET PRESS CLASSICAL MUSIC LIBRARYAs notifiedhttp://alexanderstreet.com/marcShared 5C Records
ALEXANDER STREET PRESS CLASSICAL SCORES LIBRARYAs notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Contemporary World Musicas notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Dance in Video Volume 1as notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Manuscript Women's Letters and Diariesas notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press PBS Video Collectionas notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Psychological Experiments Onlineas notifiedhttp://alexanderstreet.com/marcRon
ALEXANDER STREET PRESS SMITHSONIAN GLOBAL SOUNDAs notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Underground comics & independent comics IIas notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Women and Social Movements in the US Basicas notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Women and Social Movements Internationalas notifiedhttp://alexanderstreet.com/marcRon
Cognet??????Ron
CRL eresourcesQuarterly as notifiedFTPSteve
Documents Without Shelvesmonthly???Steve/Lucy
ebrary (Academic Complete and All Perpetual)quarterlyhttps://partners.ebrary.com/Steve
ElsevierAs notifiedOCLCRon
Films on Demandmonthlyhttp://admin.films.com/AdminLogin.aspxMary ann
Kanopymonthlyhttp://umass.kanopystreaming.com/userShared 5C Records
Literature Onlineas notifiedhttp://literature.proquest.com/infoCentre/librarians/admin/marc.jspRon
MarcIt!as requestedhttp://sfxhosted.exlibrisgroup.com/sfxadmin/umassLucy
MORGAN & CLAYPOOL SYNTHESIS COLLECTION FourMonthlyWorldShare Collection Manager Ron
MORGAN & CLAYPOOL SYNTHESIS COLLECTION ONEMonthlyWorldShare Collection Manager Ron
MORGAN & CLAYPOOL SYNTHESIS COLLECTION THREEMonthlyWorldShare Collection Manager Ron
MORGAN & CLAYPOOL SYNTHESIS COLLECTION TWOMonthlyWorldShare Collection Manager Ron
NaxosAs notifiedWorldShare Collection Manager Steve
OECDMonthlyhttp://www.oecd-ilibrary.org/marcRon
Open Content Allianceas notified???Lucy
Oxford Premium/Oxford Referenceas requestedhttp://www.oxfordreference.com/marcRon
Safarimonthlyhttps://secure.safaribooksonline.com/bo3Mary Ann
SPIE DIGITAL LIBRARYAs notifiedWorldShare Collection Manager Mary Ann
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2005MonthlyWorldShare Collection Manager Ron
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2006MonthlyWorldShare Collection Manager Ron
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2007MonthlyWorldShare Collection Manager Ron
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2008MonthlyWorldShare Collection Manager Ron
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2009MonthlyWorldShare Collection Manager Ron
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2010MonthlyWorldShare Collection Manager Ron
WRIGHT AMERICAN FICTION - ELECTRONICMonthlyWorldShare Collection Manager Ron
marc_record_loading.txt · Last modified: 2016/05/24 11:37 by rapeterson
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