Resources for Student Supervisors

1. Discuss with your supervisor! They will need to take your request for a student to the IRM leadership team. The team will look at our budget to determine if we can accommodate your request for the fiscal year. Students can be added at an time of the year if funding will accommodate the adding of the position.
   1. Things to include in your request:
      1. Estimate of hours per week to be worked by student.
      2. Job description (see the example job descriptions below).
      3. Short explanation regarding how your work will benefit from having a student employee.
      4. Whom will be the supervisor of the student employee, if not yourself.
         1. If not yourself, make sure you have gained consent by the person who will be supervising the new student.
2. Once the position has been approved, the job description needs to be submitted to studentpayroll@library.umass.edu
   1. If you have any screening questions you wish to add, send them in with the job description (I.E. Describe any experience you have with data entry.)
3. Library HR will contact you (Your supervisor? The person who sent in the JD??) with prospective students, their applications, and their contact information.
   1. Develop 3-5 interview questions. Contact the prospective students and set up interviews. Invite IRM staff to accompany you in the interviews if you deem it necessary.
   2. Make a decision on whom to hire and communicate this to studentpayroll@library.umass.edu.
   3. Library HR will assist you and the student to get onto the payroll. MORE INFORMATION NEEDED HERE I THINK
   4. Set a start date with the student and a work schedule.
   5. Ensure the paperwork has been signed and completed
   6. Ensure that the library orientation moodle course has been completed. Receive the certification from the student and email a copy to studentpayroll@library.umass.edu.

• LINK to tour checklist
• LINK to student employee IRM policies (will we have any across the dept?)
• What else do we want to include as a part of our general orientation?

Q: Does it make sense for all the manuals to be together? Then we can see if someone already has a process, or we can learn from how others write instructions. I am not committed to this I am wondering your opinions.

* LINKS to manuals * LINKS to instructions

* LINKS to manuals * LINKS to instructions

* LINKS to manuals * LINKS to instructions

* Linking Project Assistant, 2012 * Government Documents Assistant, 2012 * End Processing Assistant, 2012