This is an old revision of the document!
Once our dissertations and theses are OAI harvested from Digital Commons (BePress) via MarcEdit then run through MarcEdit's Task list before being uploaded to Connexion, the bib records are ready to be batch uploaded to OCLC then batch exported to Aleph.
To upload from Connexion to OCLC:
After importing the bib records file from MarcEdit (see OAI Harvesting Via MarcEdit ):
To export from Connexion to Aleph:
(For example purposes, we will use the .bac file for Feb2016Dissertations.)
This will ask where to put the output file in your C: drive and what name to use. Make sure the filename is in all lower case - for example, feb2016dissertations
The file will be downloaded into your C: drive as a .dat file. * Open MarcEdit Use the Marc Tools to change the .dat file to a .mb file. Save. Under Marc Editor --> File, click on Compile File into Marc. This will save as a .mrc file. * Open Aleph, Cataloging function * Click on Task Manager then [F] Upload/Download files * Find where your saved .mrc file is on your C: drive (feb2016diss.mrc) and copy to the FCL01 Scratch file (from drop-down menu over left Remote Files column)by clicking on the left arrow button between columns * In the Aleph menu bar above, click on *_Services -> Load Catalog Records * Click on Advanced Generic Vendor Records Loader (file_90) Make sure the following rules are set: * Input File name (for this example, feb2016diss.mrc) * Default Holding - AUMEDT * Character Conversion - OCLC_UTF_TO_UTF * Fix Routine - UMFIX * Match Routine - OCLC * Merge Routine - OCLC * Update Database - Yes * Produce Loading Report - Yes * Report file name(for this example, feb2016_report) * Click on the Submit button at top right
Once the exporting is done, you can choose to “Print” a report - this will actually display in separate windows on your desktop. Each record exported will have a System control number which you can use to search for and check any exported record.
To Globally Remove the 856 Field from Bib Records:
Set the rules:
You should now have your dissertation or theses bib records in OCLC as well as Aleph.
– Contact persons: Kay Dion orLucy deGozzaldi
*