MUSIC: End Processing & Linking

Anyone doing Music End Processing must be able to read music!

Covers must have:

  • Barcode on top left corner.
  • “Parts in pocket” label directly under the barcode, if the score has a pocket with parts. (When printing the spine label, simply make an additional label indicating the number of parts in the pocket, one word per line: Five parts in pocket)
  • Spine label

Inside cover

  • University of Massachusetts Amherst Library plate belongs in the center of the inside cover.


  • Like monographs, all scores need to be stamped U of Massachusetts Library on the side and top of the text block. Use the largest rubber stamp possible. If the text block of the score is not wide enough to accommodate a stamp, put a typed UMass Amherst Library label on the top right corner of the cover. (These are currently available from Linda Fish.)

Pamphlet binders

  • Pam Binds get stamped with a small U of Massachusetts Library rubber stamp on the top right corner of the cover.


Bound scores:

  • Scores bound by ACME do not need targets.
  • Hardcover volumes bound by the publisher must have targets, but only if a target will not damage the score.

Pam Binds:

  • Put a small target on the back inside cover of a pam bind abutting the cloth seam. Cover the target with clear book tape.


  • Do not put a target in a paperback if the target will damage the score and/or prevent it from opening fully. For the most part, targets do not work well in paperback scores.

Spiral/GBC bound scores:

  • Do not put targets in spiral/GBC bound scores.


  • If a paperback score has gone to the bindery for repair, chances are it already has a barcode, which will remain under the cover after binding. Be sure to cover this old barcode with a blank label, so that the book ends up with only one barcode (the new barco====== d====== e).

Parts: the Science

Many scores are published with parts for each instrument. Parts are usually kept in a pocket affixed to the back inside cover. Sometimes, particularly if the parts are thick or numerous, they are housed in a separate pocketbook.


  • Parts bound in a separate pocketbook should have Parts on the spine label (i.e. from the description in the item record) to distinguish it from the score itself, which will be shelved next to it. For example: M875.L22 1918 Parts. (Do not include “Parts” with each instrument, i.e. “Parts Violin I.”)

Cloth covered parts:

  • Put the barcode on the top left corner, the call number label on the left underneath it and stick a typed UMass Amherst Library label on the upper right hand corner of the part.

Checklist for parts:

Each part is linked to its own item record, so every part must have:

  • a barcode (ideally in the top left corner)
  • a small U of Massachusetts Library stamp (anywhere it fits)
  • a call number label that includes the name of the instrument (on the top left under the


Parts: the Art

How does one find a place on the page to put a barcode, a call number label and a stamp without covering the music? This is often a challenge. Sometimes creative trimming of the call number label is necessary.

Assigning instruments to call number labels:

  • The instrument designation always follows the call number: M450. S36 1954 Violin I
  • Always use English. It’s often necessary to translate from the German or French or Italian: Bratsch = Viola, Cor = Horn, Posaune = Trombone.
  • Simplify as much as possible: Baritone Saxophone = Bari Sax, Basso Continuo = Continuo, French Horn = Horn, Violoncello = Cello.
  • When instruments are followed by numbers, always use the Roman numeral: Violin II not Violin 2.
  • When instruments are followed by keys, include the keys only if they are needed to make the instrument unique. For example: if Trumpet in B-flat is the only Trumpet part, omit the B-flat. The B-flat is understood. However, if there is also a Trumpet in C part, include the keys for both trumpets to differentiate between them. Likewise, if Horn in F is the only horn part, the “in F” is superfluous, unless there are horns in other keys.
  • When there are groups of parts in the same pocket for separate pieces within the score, make each group unique with as few words as possible. For example, a score might have separate parts for each movement: Scherzo in F, Gigue in A minor, Minuet in G. Label the parts as follows: M452.N65 1931 Scherzo Cello, M452.N65 1931 Gigue Cello, M452.N65 1931 Minuet Cello.
  • If a part is for two interchangeable instruments, include only the first. Label a “Trombone/Bassoon” part as “Trombone.” A label has very limited space.
  • Sometimes a part is a duplicate of the score. Call it Score.
  • Put parts in pocket in score order.
  • When in doubt, ASK! Unusual variations on the above appear regularly to challenge the imagination.


Linking Scores:

  • Linking a score is mostly just like linking a monograph. The Item Record codes are as follows: Sublibrary = UMDUB, Collection = UGEN, Material Type = MUSIC

Item Process Status

  • After cataloging the score, the status should be changed to PC
  • If the score has just returned from the bindery, the SB should be deleted
  • If the score is going to the New Book Shelf, the status should be PW
  • Once the score has been sent to the stacks, the status should be blank

Circ. Note

  • If the book has just returned from the bindery, be sure to delete the bindery note.

Music monuments

The Music Monuments are a valuable collection of composers’ Complete Works and topical collections of scores issued serially. Though they are shelved on the 6th floor, these volumes have limited circulation, and have the call number range M2-M3.

The Item Record codes are as follows: Sublibrary = UMDUB, Collection = UMMON, Material Type = MUSIC, Item status 07

Linking Scores with Parts

  • Link the main volume to its item record.
  • Put a zero in the Enum Level.1 field, so that it will file before the soon-to-be attached item records for the parts.
  • In the 3.General Information (2) tab add the following Circ. Note:


  • In the 3.General Information (2) tab an Internal Note stating how many and which parts are in the pocket. Include the date and your intials as well:

5 parts in pocket: Trumpet I-II, Horn, Trombone, Tuba; 4-24-12, mfl

  • Add an item record for each part, putting the instrument in the Description field. The description should match the label exactly. The parts will file alphabetically below the main record.


  • BEWARE! If in the 3.General Information (2) tab under Price there is an actual price, be sure that this price remains only in the main record. As this field is duplicated every time a new item is created, its presence in numerous items will cause major bookkeeping problems. To prevent this from happening, take the trouble to delete the price from the first new item. The rest of the items will be “price-less.”

Primary contact: Susan Pease

music_end_processing.txt · Last modified: 2020/07/17 18:48 by annk Creative Commons License Valid CSS Driven by DokuWiki do yourself a favour and use a real browser - get firefox!! Recent changes RSS feed Valid XHTML 1.0