Microfiche Cataloging Instructions

1. Locate correct OCLC record. Make any cataloging changes needed, and download into ALEPH.

2. In ALEPH, add the call number: 099 [blank][blank] ___

Currently, call numbers can be found in the “Red Book” marked “Microforms, CD-Roms, DVD-ROMS Numbers” kept at Lucy deGozzaldi's desk. (this will likely change). Use the numbers in section: Microfiche Main. Assign monographs and serials numbers from this list.

For an example see: ALEPH bib: 15091099 (Title: Rule ordering in syntax)

3. Add 910 data to the bibliographic record, as needed. Add count of the number of fiche to statistics sheet or give counts to Lucy deGozzaldi.

4. Create an item record for the piece using the following codes:

Sublibrary: UMDUB

Collection: UMMFF

Material type: MICR (if a monograph) ISSBD (if a serial)

ITEM STATUS: 20

ITEM PROCESS STATUS: [blank] not PC*

5. Create a HOL record. Format as follows:

852 8 [blank]

[subfield]b UMDUB

[subfield]c UMMFF

[subfield]h[number assigned to piece in 099 in bib record]

Add:

856 48 [subfield]u http://library.umass.edu/microform-retrieval-request/

      [subfield]z Request Microform
      

6. Write call number on microfiche sleeve, or arrange for End Processing to type labels.

7. Give to End Processing for ownership stamp*.

8. Consult the following document for instructions on cataloging an accompanying guide:

Microforms Overview

*Note: with no Item Process Status code to change or delete, End Processing can now pass the microfiche to Circulation directly.

created 5/4/2016 C. Spell;amended 5/11/16 C. Spell

microfiche_cataloging_instructions.txt · Last modified: 2016/05/11 13:22 by cspell
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