Microcard, Microopaque, or Microprint Cataloging Instructions

1. Locate correct OCLC record. Make any cataloging changes needed, and download into ALEPH.

2. In ALEPH, add the call number: 099 [blank][blank] _ as instructed in:

Microforms Overview

Choose call number scheme depending upon whether the item is a microcard, microopague, or microprint.

Currently, call numbers can be found in the “Red Book” marked “Microforms, CD-Roms, DVD-ROMS Numbers” kept at Lucy deGozzaldi's desk. (this will likely change). Use the numbers in section: Microcard, Microopague, or Microprint: Main. Assign monographs and serials numbers from this list.

For an example of a microcard see: ALEPH bib: 2625616 (Title:Research quarterly Call no: 1)

For an example of a microopaque see: ALEPH bib:3157106 (Title: Boston chronicle Call no: 1)

For an example of a microprint see: ALEPH bib: 2576514 (Title: New-York Mercury Call no: 21)

3. Add 910 data to the bibliographic record, as needed. Add count of the number of sheets to statistics sheet or give counts to Lucy deGozzaldi.

4. Create an item record for the piece using the following codes:

Microcards:

Sublibrary: UMDUB

Collection: UMCR

Material type: MICR (if a monograph) or ISSBD (if a serial)

ITEM STATUS: 20

ITEM PROCESS STATUS: blank*

5. Create a HOL record. Format as follows:

852 8 [blank]

[subfield]b UMDUB

[subfield]c UMCR

[subfield]h[number assigned to piece in 099 in bib record]

Add:

856 48 [subfield]u http://library.umass.edu/microform-retrieval-request/

      [subfield]z Request Microform
      

6. Give to End Processing for ownership stamp.*

7. Consult the following document for instructions on cataloging an accompanying guide:

Microforms Overview

Microopaque:

Sublibrary: UMDUB

Collection: UMFP (the same as microprint)

Material type: MICR (if a monograph) or ISSBD (if a serial)

ITEM STATUS: 20

ITEM PROCESS STATUS: blank*

5. Create a HOL record. Format as follows:

852 8 [blank]

[subfield]b UMDUB

[subfield]c UMFP (the same as microprint)

[subfield]h[number assigned to piece in 099 in bib record]

Add:

856 48 [subfield]u http://library.umass.edu/microform-retrieval-request/

      [subfield]z Request Microform
      

6. Give to End Processing for ownership stamp.*

7. Consult the following document for instructions on cataloging an accompanying guide:

Microforms Overview

Microprint:

Sublibrary: UMDUB

Collection: UMFP (the same as Microopaque)

Material type: MICR (if a monograph) or ISSBD (if a serial)

ITEM STATUS: 20

ITEM PROCESS STATUS: blank

5. Create a HOL record. Format as follows:

852 8 [blank]*

[subfield]b UMDUB

[subfield]c UMFP (the same as Microopaque)

[subfield]h[number assigned to piece in 099 in bib record]

Add:

856 48 [subfield]u http://library.umass.edu/microform-retrieval-request/

      [subfield]z Request Microform
      

6. Give to End Processing for ownership stamp.*

7. Consult the following document for instructions on cataloging an accompanying guide:

Microforms Overview

Footnote on Processing:

*Note: with no Item Process Status code to change or delete, End Processing can now pass the microfiche to Circulation directly.

created 5/4/2016 C. Spell;amended 5/11/16 C. Spell

microcard_microopaque_or_microprint_cataloging_instructions.txt · Last modified: 2016/05/11 13:49 by cspell
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