RDA Cataloging for E-Resource Reproductions of UMass Print Dissertations and Theses

These instructions are for cataloging individual records of print copy dissertations and theses according to RDA cataloging rules. Typically, such requests for cataloging come from the Scholarworks Office once an e-resource version is loaded into scholarworks. NOTE: If the record is for an original (i.e., “born digital” e-resource, see the instructions under RDA Cataloging for E-Resource Originals of UMass Dissertations and Theses.

Information for the new cataloging record should be derived from both the print copy bib record in ALEPH (call number, author's birth year, subject headings) and the PDF copy downloaded from Scholarworks (abstract, any provided keywords).

After a catalog record is created it is uploaded into OCLC then exported into ALEPH. The 856 field should be deleted from the bibliographic record and inserted into the Holdings record. Use the following item record fields: In the General Information (1) - UMDUB, UWWW, EBOOK, Item Status 4; in General Information(2), Statistic 09.

Update the ETD spreadsheet located at W/ETD Digitization Project/ETD Master File.xlsx by noting the item has been cataloged and is in Aleph. Then notify Lisa Persons so she can update the completed picklist.

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Field Subfield Syntaxes
Fixed Fields Type = a
BLvl = m
Ctry = mau
Form = o
Cont = b m
Desc = i
Ills = [as needed]
DtSt = t
Dates = <date of reproduction>, <date of original publication>
006 Byte 00 = “m”
Byte =6 = “o”
Byte 09 = “d”
007 $a c $b r $d <b, c or m> $h [b=b&w, c=multicolor, m=b&w and color]
040 AUM $b eng $e rda $c AUM
043 [Optional, use as needed]
100 1_ <Form of author name from title page>, $d <birth year>- $e author.
245 10 <Title from title page> <: $b subtitle> / $c by <author name on title page>
246 3_ [Optional portion (indicators 30) or variant of title (indicators3_)]
264 _1 Amherst, Massachusetts : $b University of Massachusetts Amherst, $c <[reproduction date]>
264 _4 $c c<date of print dissertation> NOTE: Must use copyright symbol
300 1 online resource (<number> pages)
336 text $b txt $2 rdacontent
337 computer $b c $2 rdamedia
338 online resource $b cr $2 rdacarrier
347 text file $b PDF $2 rda
502 $b Ph. D. [or Ed. D.] $c University of Massachusetts Amherst $d <date of reproduction> [Use appropriate degree abbreviations for theses, i.e., M.S.]
506 0_ Open access. [Or 506 1_ Restricted to the UMass community.]
538 Available online in PDF format via Scholarworks at UMass Amherst.
530 Print copy also available.
504 Includes bibliographical references (pages <nbr>-<nbr>).
520 3_ <abstract>
653 [Optional - use for author-supplied keywords]
650 _0 <subject headings>
690 Theses $x <degree program> $x Doctoral. [or Masters.]
710 2_ University of Massachusetts Amherst, $e degree granting institution.
710 2_ University of Massachusetts Amherst. $b Library, $e issuing body.
776 08 $i Reproduction of (item): $a <author data in 100 field - do not use subfield delimiter(s)> $t <title - do not use subfield delimiter(s)>. $d Amherst, Mass. : University of Massachusetts Amherst, <date of original>. $h <pagination of original> leaves ; 28 cm. $n Call number of original: <Print copy call #>. $w (OCoLC)<number of print copy OCLC record>
856 41 $u <URL for e-resource copy> $z Connect to this title
910 <initials> <mm/dd/yyyy>

—-

SAMPLE RECORD
006 m o d
007 c $b r $d b $h a
040 AUM $b eng $e rda $c AUM
043 n-us—
100 1_ Thomas, Arthur E., $d 1938- $e author.
245 10 Legal rights of students in the public schools : $b a descriptive case study of the Center for the Study of Student Citizenship, Rights and Responsibilities in Dayton / $c by Arthur E. Thomas.
264 _1 Amherst, Massachusetts : $b University of Massachusetts Amherst, $c [2014]
264 _4 $c c1971
300 1 online resource (11 unnumbered pages, 353 pages)
336 text $b txt $2 rdacontent
337 computer $b c $2 rdamedia
338 online resource $b cr $2 rdacarrier
337 text file $b PDF $2 rda
502 $b Ph. D. $c University of Massachusetts Amherst $d 1971
506 0_ Open access.
538 Available online in PDF format via Scholarworks at UMass Amherst.
530 Print copy also available.
504 Includes bibliographical references (pages 333-352).
520 3_ <very long author's abstract here>
610 10 Dayton (Ohio). $b Center for the Study of Student Citizenship, Rights and Responsibilities.
650 0 Civil rights $z United States.
650 0 High school students $z United States.
690 Theses $x Education $x Doctoral.
710 2 University of Massachusetts Amherst, $e degree granting institution
710 2 University of Massachusetts Amherst. $b Library, $e issuing body
776 08 $i Reproduction of (item): $a Thomas, Arthur E., 1938- $t Legal rights of students in the public schools: a descriptive case study of the Center for the Study of Student Citizenship, Rights and Responsibilities in Dayton. $d Amherst, Mass. : University of Massachusetts Amherst, 1971. $h [xi], 353 leaves ; 28 cm. $n Call number of original: LD3234.M267 1971.T454 $w (OCoLC)32334425
856 41 $u http://scholarworks.umass.edu/dissertations_1/577/ $z Connect to this title
910 kbd 09/02/2014

Contact person: Kay Dion

rda_cataloging_for_e-resource_reproductions_of_umass_print_dissertations.txt · Last modified: 2015/05/13 14:36 (external edit)
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