Records for printed books must correspond to book-in-hand. Do not guess based on similar items, or match the item to records that are not identical. Book-in-hand must be an exact match to the record exported into the catalog.


Open Connexion

File > Logon

Click Cataloging > Search > WorldCat

We want to search the Title Page, NOT the Cover Title.

We only accept English language records. RDA records will also have “rda” coded in the 040.

  • 040 $a DLC $b eng $e rda $c DLC $d AUM

Exact transcription from title page, title page verso, colophon, covers, or other:

  • 245 $a Title : $b subtitle / $c Statement of responsibility (author/creator/etc.)

Edition statement:

Field 250 is the place to look for help identifying matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.).

  • 250 $a Third revised edition.

Record accurate imprint information from title page, title page verso, colophon, covers, or other:

  • 264 _1 $a Place of publication : $b Publisher, $c Date of publication.

Copyright dates are always in brackets with no period, followed by an additional 264 field showing that the inferred date is a copyright date.

  • 264 _1 $a Place of publication : $b Publisher, $c [2010]
  • 264 _4 $c ©2010

If no place of publication or publisher is identified anywhere on the piece:

  • 264 _1 $a [Place of publication not identified] : $b [publisher not identified], $c 2009.

RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. See a cataloger if you have questions.

Physical Description:

  • 300 $a Pagination : $b illustrations, maps, etc. ; $c height dimension in cm

Carrier fields:

Each record must include carrier fields. Example for books/monographs/serials:

  • 336 $a text $b txt $2 rdacontent
  • 337 $a unmediated $b n $2 rdamedia
  • 338 $a volume $b nc $2 rdacarrier

Call numbers:

All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger.

If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog.

  • 050 $a D835.H4 $b I86 1997


  • 090 $a D835.H4 $b I86 1997

Subject fields:

6XX At least one subject must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.


1XX or 7XX If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.

You're done!


In Connexion:

  • Add field 910 Initial and date in this format: ABC 06/20/2017
  • Add field 928 AUTHORITY
  • Update holdings (Action > Holdings > Update holdings). You will now see that it says Held by AUM at the top of the screen
  • Change the 049 field from AUM to AUMBK
  • Export record using the Export button (square icon with an E and arrow)
  • Copy the number that shows in the pop-up box: FCL01.######### (copy everything after the “.”)

In Aleph:

  • Search for the new bib record in Aleph Cataloging Module, by using the number you just copied in the Connexion pop-up box
  • Paste number into top left search box in Aleph
  • Click arrow
  • Double click on Items on left side toolbar/menu
  • In the bottom pane click on General Information (1) tab
  • Stick barcode on top left corner
  • Place cursor in barcode field to scan in barcode
  • If update is black click it and if grayed it's already saved
  • Click on the HOL Links tab.
  • Click on Create New.
  • If there are multiple items, link all items to the same holdings record.

Primary contact: Ann Kardos

cataloging_monographs_fastcat.txt · Last modified: 2021/03/09 15:26 by annk Creative Commons License Valid CSS Driven by DokuWiki do yourself a favour and use a real browser - get firefox!! Recent changes RSS feed Valid XHTML 1.0