This is an old revision of the document!
Records for printed books must correspond to book-in-hand. Do not guess based on similar items, or match to item to records that are not identical. Book-in-hand must be an exact match to the record exported into the catalog.
We only accept English language records. RDA records will also have “rda” coded in the 040.
- 040 $a DLC $b eng $e rda $c DLC $d AUM
Accurate transcription from title page, title page verso, colophon, covers, or other:
- 245 $a Title : $b subtitle $c / Statement of responisibility (author/creator/etc.)
Edition statement:
Field 250 is the place to look for help identify matching editions. RDA records will have the edition spelled out in full. Ex:
- 250 $a Third revised edition.
Record accurate imprint information from title page, title page verso, colophon, covers, or other:
- 264 _1 $a Place of publication : $b Publisher, $c Date of publication.
Copyright dates are always in brackets with no period, followed by an additional 264 field showing that the inferred date is, in fact, a copyright date.
- 264 _1 $a Place of publication : $b Publisher, $c [2010]
- 264 _4 $c ©2010
If no place of publication or publisher is identified anywhere on the piece:
- 264 _1 $a [Place of publication not identified] : $b [publisher not identified], $c 2009.
RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. See a cataloger if you have questions.
Physical Description:
- 300 $a Pagination : $b illustrations, maps, etc. ; $c height dimension in cm
Carrier fields:
Example for books/monographs/serials:
- 336 $a text $b txt $2 rdacontent
- 337 $a unmediated $b n $2 rdamedia
- 338 $a volume $b nc $2 rdacarrier
Call numbers:
All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check either subfield. If a record has an LC call number with a volume designation (and no alternative no.) that book will not be treated as FastCat.
If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog.
- 050 $a D835.H4 $b I86 1997
or
- 090 $a D835.H4 $b I86 1997
Subject fields:
6XX At least one subject must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.
Creators/contributors/authors/editors:
1XX or 7XX If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
