Collection code

1. Cataloging :

a. What is the purpose of this new location? Where is it housed? How will the items be used ? For example cover records for electronic items or a separate collection for all patrons to user.

b. What kind of material is contained in the collection is it? print items, electronic items, DVDs, media, equipment?

c. By what name do you want the collection to appear in discovery apps ( EDS, Aleph OPAC )

2. Processing:

a. What kind of processing do these items need? Separate spine labels, DVD labels - cases?

b. How are these items accessed?

3. Circulation:

a. How do these items circulate? To which category of users? Are there any users that do not have access? Example: Cameras circulate to UM students only.

b. What kind of loan period should they have?

c. What kind of notices?

d. Are they requestable?

e. What kind of billing? Fines? replacement bills? Do they use the default replacement charges or are they individually priced?

f. Do they need a separate check out/in procedure such are laptops?

4. Maintenance

a. Are they maintained by Stacks Management or by staff at their location?

b. How are they replaced?

To create the collections all the absolute minimum information needed is where it is house (what sublibrary does it belong to ) and the expected name. BUT…this does not always work out. There are often other kinds of expectations that are requested LATER which causes “clean- up work”.