Collection code

This page is under construction! We are planning a form to expedite this process.

The //www.library.umass.edu/borrowing/ will be useful for this form's development.

1. Cataloging : (Qs? Ask Meghan for help with this section)

a. What is the purpose of this new location? (The answer will go into a free text box)

b. Where is it housed? (The answer will go into a free text box)

c. How will the items be used? For example cover records for electronic items or a separate collection for all patrons to use. (The answer will go into a free text box)

d. What kind of material is contained in the collection is it? (Drop down of the FC approved material types for FOLIO)

2. Processing: (Qs? Ask Scott for help with this section)

a. What kind of processing do these items need? (ie-Separate spine labels, DVD labels) (ASK Scott what the processing options are, so they can be put into a radio list. We can have an OTHER field and then he can circle back if there will be a new/unique process)

b. What kind of labels? (ie- Separate spine labels, DVD labels) (Radio list of label options, with an OTHER field. We can circle back in the follow up to address unique/new cases)

c. What housing materials need to be obtained/used? (ie- DVD Cases)

3. Circulation:

a. How do these items circulate? To which category of users? Are there any users that do not have access? Example: Cameras circulate to UM students only.

b. What kind of loan period should they have?

c. What kind of notices?

d. Are they requestable?

e. What kind of billing? Fines? replacement bills? Do they use the default replacement charges or are they individually priced?

f. Do they need a separate check out/in procedure such are laptops?

4. Maintenance

a. Are they maintained by Stacks Management or by staff at their location?

b. How are they replaced?

Note

To create the collections all the absolute minimum information needed is where it is house (what sublibrary does it belong to ) and the expected name. BUT…this does not always work out. There are often other kinds of expectations that are requested LATER which causes “clean- up work”.

Questions/content for the follow up email:

How do you want the collection labeled in discovery apps ( EDS, Aleph OPAC ) (ADD explanation and examples of our standard naming convention, so that the label is consistent with other labels. WILL the convention change with FOLIO?)

Explain how these items will be discover able