You can scan documents at both copiers in IRM. Here's how:

• Press the “Features” button

• Select “All Services” on the keypad

• Select “Network Scanning” on the keypad

• Close the message about templates

• Place your documents in the copier

• Hit “Start”, the keypad will show “Processing”, then “Transferring”

To scan a document with Optical Character RecognitionOCR (Xerox model 5865):

• Select “Workflow Scanning”

• Select “Advanced Settings”

• Select “Scan Presets”

• Select “OCR”

Two files will appear in your coll_management - R|S:\scans folder, one with a .pdf file extension and another with an .xst file extension. The one with the .xst extension is useless and you can delete it. The .pdf will have a very generic name; best to match your scan with your filename by date and time.

Open the file with the .pdf file extension, and save the file with a name and folder location that makes sense to you. Then, please go back to the coll_management - R|S:\scans folder and delete the generic .pdf of your file. This will prevent bloat and mayhem in the \scans folder.

• Open Adobe Acrobat

• Select “Tools” from the menu

• Select “Enhance Scans”

• Select “Recognize Text”

• Select either “in this file” or “in multiple files”

• Select “recognize text” again

Doing large batches takes a while, over an hour for 514 files for example. If several files of docs are selected - remove docs that are not PDFs and any PDFs that have problems (they will be marked).