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E-Book Cataloging

How a MARC record for an individual e-book title gets into our catalog depends on the publisher and source of the records. Some come as part of packages and some are ordered on a title-by-title basis. Mike Allard keeps a schedule for autoloads of vendor records at W:/Departmental Folders/Acquisitions/Electronic resources/Statistics/eresource_load_stats072709.xlsx.

The processes for adding titles from different sources are described below.

Gale Virtual Reference Library (GVRL)

  • After an individual or group of titles is ordered, an activation notice with an invoice number is sent via email by Gale.
  • This email should be forwarded to Mike Allard (
  • The Gale MARC record download site is at
  • Our location code (mlin_w_umassamh) and the invoice number enable a prompt for downloading specific records.

NOTE: - Archival copies of the books on CD-ROMs are sent to the library automatically via the Automatic CD Shipment process, per Adrienne Roach (, 2/9/09, ct. Upon receipt these are clearly marked with titles included and sent to Rob Cox in SCUA.

Primary contact: Christine Turner

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