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E-Resources Cataloging - FASTCAT Standards

E-Book Cataloging

How a MARC record for an individual e-book title gets into our catalog depends on the publisher and source of the records. Some come as part of packages and some are ordered on a title-by-title basis. The Batch loads are tracked via this Trello Board. Other loads such as through the DP or FC are tracked in the 5C In Common eResources Spreadsheet.

For those titles that are ordered on a title-by-title basis such as Gale eBooks, please check with the Batch Loading Team by emailing for more information.

FastCat Instructions for Licensed E-Resources

  1. Look up record in Aleph and Connexion.
  1. Copy and paste URL from holdings record into web browser to view resource
  1. Evaluate MARC record for FASTCAT

For e-books make sure the fixed field form is for BOOKS

In the fixed fields check to make sure:

BLvl Bibliographic Level is coded m for monograph

Form ‘o’ (online)

For e-journals, databases, and websites make sure the fixed field form is for CONTINUING RESOURCES

In the fixed fields check to make sure:

Form ‘o’ (online)

BLvl Bibliographic Level is coded:

i for updating websites and updating databases

s for e-journals

For all types of e-resource records check that:

There is an 006

There is an 007

Accurate title and statement of responsibility:

245 A Title

245 B Subtitle

245 C Statement of Responsibility (Author) – If there is a statement of responsibility for the resource make sure it is accurate in the record.

Accurate information for:

250 Edition statement: - If present in the record check the 250 field to help identify matching editions.

260 A Place of publication

260 B Publisher (may contain abbreviations)

260 C Date of Publication

300 Physical Description: If the resource has pagination make sure it is accurate in the record

362 (For continuing resources only): check 362 field for accurate Dates of Publication

RDA records should have the following 3xx fields:

336 text ǂb txt ǂ2 rdacontent

337 computer ǂb c ǂ2 rdamedia

338 online resource ǂb cr ǂ2 rdacarrier

6XX Subject At least one subject must be present unless it is a book of literature.

1XX or 7XX Author/editor

If a person is named in 245$C, either a 1XX or 7XX entry must be present in the record.

Overlay/export record to Aleph

If edits are made to record in Connexion, replace record in Connexion and overlay Aleph record. (Make sure to delete the 856 from the bib in Aleph after overlaying though!)

Search OCLC and overlay a better record if record is not up to FASTCAT standards.

Don't forget to move the URL from the bib to the holdings record in Aleph after you export the record!

Add 9XX fields

Add 910 with initials and date


Item records:

Make sure the item record is coded properly:

For item record:

Sublibrary = UMDUB

Collection = UWWW

Material type = choose ejournal, ebook, datab or whatever is most appropriate

Item status = 04 Internet

Holdings records:

Make sure the 856 field is in the holdings record and not in the bib. Indicators should be 40.

Licensed resources can have our proxy prefix or use Shibboleth. If Shibboleth is needed, do not add anything to the url. If a proxy is need, add the prefix in front of the url. The silk prefix is:

The URL to the resource should follow the silk prefix so together it would look like this:

Subfield z should say:

UMass: Link to resource

Primary contact: Meghan Bergin

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