Electronic Resource Order Form and Invoice Storage Procedures

1. Scan digital order form or invoice. Optimize for OCR. This is important so we can search orders and invoices by product name
2. Save to AAA In Process folder
3. Save order form with filename including fiscal year and date, e.g. 2016_08152016, to associated product publisher or vendor *license* folder on the network drive, e.g. R|S:/coll_management/Acquisitions/ER Licenses/AccessibleArchives/Orders
4. Save invoice with filename, including fiscal year and invoice number, e.g. 2016_12345, to the associated product or vendor *license* folder on the network drive, e.g. R|S:/coll_management\Acquisitions/ER Licenses/AccessibleArchives/Invoices

Note: We have consortia folders in the ER Licenses folder to hold invoices and order forms only. Licenses, even those negotiated by NERL, should be in the publisher folder.