Gov Docs Transfer Project Cataloging Instructions

The goal of this project is transfer the print copy to Du Bois stacks and to check if there is an electronic version.

Scan barcode to look up in Aleph

Copy title from bib and search by title to see if there are other records e.g. bunker or existing record for electronic version

Check to see if there is an LC call number in record already

If yes, change the item and holdings record to reflect the correct location and LC call number

If not, copy OCLC number from Aleph and look up record in Connexion

Check to make sure there’s an LC call number in OCLC record

If there’s an LC call number in OCLC record, export it from Connexion to Aleph – *make sure OCLC numbers match before exporting because some records were merged and have new OCLC numbers now

Delete any URLs in print record

Add 930 OCLC to record

Add item process status PC and place on the re-label shelf. (If item is flimsy - i. e. won’t stand up on its own - or falling apart give to Lorraine instead)

Statistics:

Count each title under copy cataloging

Count any added volumes or added copies

Count the total number of volumes (NOT titles) in the gov docs withdrawn category

For federal gov docs:

Check to see if print record has a 776 for online version or a URL pointing to an online version. If so, either print the record out and save it in a file folder or save the record in a save folder on Connexion just in case we need to go back to these.

For state gov docs: