This is an old revision of the document!
The current Books on Demand policy is available on Libwire at https://intranet.library.umass.edu/intranet/Apps/detail_view.cfm?MenuID=21&CategoryID=2&ID=77. It was last updated and approved by Leadership Council in December 2021.
ILL Staff Temporarily, until Acquisitions/Cataloging have the capacity, ILL does not automatically send loan requests from patrons which were published in the last 3 years to Acquisitions Review as described in the Books on Demand policy. Instead, ILL staff send requests that either they have not been able to borrow from another library, or which the patron has asked to be purchased and added to the collections if possible to the Acquisitions Review queue in ILLiad.
Acquisition Specialist (with the Acquisitions Unit Coordinator as a backup)
In ILLiad, reviews each request in the Acquisitions Review queue. If it is not possible to purchase, or there are other questions, adds a note and routes to the Routed from Acquisitions queue in ILLiad.
If it is possible to purchase:
Acquisitions Student Unpacks mail, gives item to Acquisitions staff for receiving
Acquisitions Staff
As always when receiving an item, check the “Library Notes” field in the order record in ALEPH. If the item is a BOD (or Book on High Demand) it will be noted in this field as “ILL RUSH.” Receive and copy catalog the item if it is associated with an acceptable record, or for which such a record can be found in OCLC. Whether or not you can copy catalog the item, after completing work on it in ALEPH, you need to then process it in ILLiad before passing it on to Linda Fish (if you cataloged it) or Rachel Hobbie (if you didn?t catalog it.) Follow the RUSH procedures documented here: http://www.library.umass.edu/wikis/acp/doku.php?id=rush_cataloging_and_processing_workflow
Open ILLiad
Step 1.c : Print Request Form
Step 1.d : Send notification email to patron
Troubleshooting
Q: What happens if I click something and the request disappears from the queue I was in? A: Nothing is ever truly lost in ILLiad! If you remember a piece of information about the item (title of the book, Transaction Number (TN), etc.), you can do a search under “Search Requests”