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MARC Record Loading Instructions

MARC record loading generally happens in one of three ways:

  • Automated loads
  • Manual loads done by the ILS department
  • Manual loads done by one of the other libraries in the FCLC

Currently, all records from YBP are loaded automatically (EOCR and soon Silver Plus OCLC enhanced records). A list of records loaded for the consortium is available at https://docs.google.com/spreadsheets/d/1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/edit#gid=0.

In general, manual MARC record loads use the follow process:

  1. Download records from vendor or OCLC
  2. Use MARCedit to make changes to records
  3. Upload file to Aleph server
  4. Use p_file_01 and p_file_02 to put the file into the Aleph import format
  5. Use p_manage_37 to apply the UMFIX, which puts the OCLC# in the propoer format for loading as well as other fixes
  6. Use p_manage_36 to compare the file with records already in Aleph - this step will determine new records and replacement records
  7. Use p_manage_18 to load the new records or replace records already in Aleph
  8. Use p_manage_50 to create holdings and items
  9. Use p_manage_21 to remove URLs from the bib record

For UMass records, there are 2 custom services. The first, p_umprocload_01, does steps 4-6 and the second, p_umload_01, does steps 7-9 and emails the bib numbers to ILS. Detailed instructions for various collections are linked to below.

Detailed MARC record loading instructions by vendor

* Alexander Street Press * Films on Demand * Safari * WorldCat Collection Manager

MARC Record Sources for ongoing loads

MARC Records from Vendors

Collection Frequency Retrieval Responsibility
ALEXANDER STREET PRESS AMERICAN SONGAs notifiedhttp://alexanderstreet.com/marcRon
ALEXANDER STREET PRESS CLASSICAL MUSIC IN VIDEOAs notifiedhttp://alexanderstreet.com/marcRon
ALEXANDER STREET PRESS CLASSICAL MUSIC LIBRARYAs notifiedhttp://alexanderstreet.com/marcShared 5C Records
ALEXANDER STREET PRESS CLASSICAL SCORES LIBRARYAs notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Contemporary World Musicas notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Dance in Video Volume 1as notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Manuscript Women's Letters and Diariesas notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press PBS Video Collectionas notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Psychological Experiments Onlineas notifiedhttp://alexanderstreet.com/marcRon
ALEXANDER STREET PRESS SMITHSONIAN GLOBAL SOUNDAs notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Underground comics & independent comics IIas notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Women and Social Movements in the US Basicas notifiedhttp://alexanderstreet.com/marcRon
Alexander Street Press Women and Social Movements Internationalas notifiedhttp://alexanderstreet.com/marcRon
Cognet??????Ron
CRL eresourcesQuarterly as notifiedFTPSteve
Documents Without Shelvesmonthly???Steve/Lucy
ebrary (Academic Complete and All Perpetual)quarterlyhttps://partners.ebrary.com/Steve
ElsevierAs notifiedOCLCRon
Films on Demandmonthlyhttp://admin.films.com/AdminLogin.aspxMary ann
Kanopymonthlyhttp://umass.kanopystreaming.com/userShared 5C Records
Literature Onlineas notifiedhttp://literature.proquest.com/infoCentre/librarians/admin/marc.jspRon
MarcIt!as requestedhttp://sfxhosted.exlibrisgroup.com/sfxadmin/umassLucy
MORGAN & CLAYPOOL SYNTHESIS COLLECTION FourMonthlyWorldShare Collection Manager Ron
MORGAN & CLAYPOOL SYNTHESIS COLLECTION ONEMonthlyWorldShare Collection Manager Ron
MORGAN & CLAYPOOL SYNTHESIS COLLECTION THREEMonthlyWorldShare Collection Manager Ron
MORGAN & CLAYPOOL SYNTHESIS COLLECTION TWOMonthlyWorldShare Collection Manager Ron
NaxosAs notifiedWorldShare Collection Manager Steve
OECDMonthlyhttp://www.oecd-ilibrary.org/marcRon
Open Content Allianceas notified???Lucy
Oxford Premium/Oxford Referenceas requestedhttp://www.oxfordreference.com/marcRon
Safarimonthlyhttps://secure.safaribooksonline.com/bo3Mary Ann
SPIE DIGITAL LIBRARYAs notifiedWorldShare Collection Manager Mary Ann
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2005MonthlyWorldShare Collection Manager Ron
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2006MonthlyWorldShare Collection Manager Ron
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2007MonthlyWorldShare Collection Manager Ron
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2008MonthlyWorldShare Collection Manager Ron
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2009MonthlyWorldShare Collection Manager Ron
SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2010MonthlyWorldShare Collection Manager Ron
WRIGHT AMERICAN FICTION - ELECTRONICMonthlyWorldShare Collection Manager Ron
marc_record_loading.1460041101.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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