MARC record loading generally happens in one of three ways:

• Automated loads
• Manual loads done by the ILS department
• Manual loads done by one of the other libraries in the FCLC

Currently, all records from YBP are loaded automatically (EOCR and soon Silver Plus OCLC enhanced records). A list of records loaded for the consortium is available at https://docs.google.com/spreadsheets/d/1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/edit#gid=0.

In general, manual MARC record loads use the follow process:

1. Download records from vendor or OCLC
2. Use MARCedit to make changes to records
3. Upload file to Aleph server
4. Use p_file_01 and p_file_02 to put the file into the Aleph import format
5. Use p_manage_37 to apply the UMFIX, which puts the OCLC# in the propoer format for loading as well as other fixes
6. Use p_manage_36 to compare the file with records already in Aleph - this step will determine new records and replacement records
7. Use p_manage_18 to load the new records or replace records already in Aleph
8. Use p_manage_50 to create holdings and items
9. Use p_manage_21 to remove URLs from the bib record

For UMass records, there are 2 custom services. The first, p_umprocload_01, does steps 4-6 and the second, p_umload_01, does steps 7-9 and emails the bib numbers to ILS. Detailed instructions for various collections are linked to below.

The Processing MARC Records page has more information about getting records ready to load into Aleph.

• General MARC Record Loading Procedures
• Films on Demand
• Safari
• WorldCat Collection Manager