MARCIt Record Loads

The following is the general process for adding bibliographic records generated by the SFX/MARCIt! service to the catalog. These are CONSER records for serials the library offers through individual or package subscriptions, database aggregators, or open access.

• On a bi-monthly basis Mike Allard generates MARCIt! records using the MARCIt! Tool within the SFX Admin Center. Generally MARCIt contains CONSER records for serials, but there are some exceptions, such as the Oxford Reference Online Premium Collection. SFX active targets with non-serial objects should be de-selected from the MARCIt load.

• Mike loads the MARCIt file into Aleph. A script adds item and holdings records, moves the 856 field from the bib to the holdings, and notes:
  • “Deletes” - existing MARCIt records in Aleph which are not in the current load file. These get an additional 035-9 field with “UMZZZ+SFXID” in it. They are also suppressed.
  • “Duplicates” - two existing MARCIt records with the same SFX ID in the 035-9 field. These are rare now, as they have been “cleaned up.”
  • “Revisions” - existing MARCIt records which have been revised and overlaid. This report also notes which records have multiple 856 fields in the holdings record.
  • “New” - records which have been added for the first time.

• Mike generates spreadsheets with “deletes” and “non-SFX urls” (from the revisions report), puts them in Coll_Management:\Acquisitions\MARCIt, and sends a message to eleres with filenames. E-resources staff reviews:
  • “deletes” to confirm that a.) they are not currently active in SFX or b.) don't have an active order record attached and are awaiting pending activation. Either “delete” or “do not delete” is added in a notes column for each title/record.
  • “non-SFX urls” to remove the non-SFX url in most cases, UNLESS it provides additional access at a host not available as an SFX target. This should be noted in the z subfield.

• After completing review, e-resources staff notifies Mike who then finalizes the record deletes as noted.

The processes for generating bibliographic records for new e-journals is described in EJournals - Adding New Titles (MARCIt).

— Primary contact: Christine Turner