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Masha Rudman Children's Collection Cataloging and Processing

The Masha Kabakow Rudman Children's Literature Collection consists of two categories of materials: 1) professional literature relating to children’s books; and 2) the children’s books themselves.


For both categories, search the Aleph catalog to determine if UMass already owns a copy of the title being cataloged. If so, catalog as a Departmental Duplicate (D/D), adding the appropriate 099, 690 and 710 fields to the Aleph bib record for the children's books and the 710 field only to the professional books. Then create separate UMDUB/URUD holdings and item records for the book.

If UMass does not already own a copy, search OCLC and download an appropriate record into Aleph. If an original record is needed, the book can be passed on to Kay Dion.

SubLibrary code – UMDUB Collection code – URUD

Make an added entry (in Aleph only, not OCLC) to identify the Rudman Collection:

710 2 Masha Kabakow Rudman Issues in Children's Literature Collection

Then add: 928 AUTHORITY 930 OCLC (unless original record) 910 [cataloger's initials/date]

In the Holdings/Item record: The sublibrary code is UMDUB The collection code is URUD Code the Item Statistic field as 02 for Gift.

Create an item record.

Professional literature

Use LC classification, as well as LC subject headings and standard cataloging. End processing is standard: label, barcode, plate, target, stamp. Discard any book jackets.

Children’s books

Use Ms. Rudman’s own classification as written on the flyleaf of each book, in an 099 field (local call no.). See Masha Rudman Childrens Collection Codes for instructions on using these codes in the appropriate 099 and 690 fields.

Otherwise, catalog as normal for a children’s book (except collection is URUD)

Retain dust jackets, apply barcode over the dust jackets, and place on truck for special processing of the Rudman Collection children’s books. Dust jackets will be wrapped in mylar covers. Otherwise, label, plate, target, and stamp as usual; there are no gift plates.

Primary Contact: Gary Hough

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