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Mass Docs Cataloging Procedures

The Library now receives a small shipment of printed Mass. docs twice a year from the State Library. Because UMass and the State are the only two libraries that hold paper version of Mass docs, we will keep all print docs now. They should be checked against the State Library's D Space (digital repository) to see if the State Library has a digital copy (do not rely on the State agency's website for a digital copy, as they often replaced when a newer version comes out). Any documents not found in D Space should be digitized at UMass.

Any new Mass Docs serials issues that are part of titles in basement storage (and already assigned a Mass docs number) should be added to that title and sent to basement storage. (Format and space the Mass docs number like this: MASS. MA 52.1:981)

Any new monographs should be cataloged to the Du Bois stacks and assigned an LC call number.

For the serial item records:

Sublibrary: UMDUB

Collection: UDMAS FOR UM Mass Docs STORAGE

Call number type: 8 for other call number scheme

Item status: 27 for basement storage

Item process status: blank

Note: When Mass documents return from OCA scanning, the GMD in the bib record and 856 field in the holdings record will be added to the electronic version via a batch process.

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