OCLC MARC Record File Notifications

Whenever Yankee has a shipment of shelf-ready books ready to send, we get emails with the subject “OCLC MARC Record File Notification”. These emails go to Libacq-L list.

When they come in, the Monographic Coordinator or the Ordering Assistant does the following:

1. Print out the email. The email will have some of the instructions you need.

2. Use the email still on your computer, and click on the link to the OCLC website.

3. Following the instructions on the email–

     a. Connect to http://psw.oclc.org/psw/.
     b. Click on "Records and Reports".
     c. Click on "OCLC WorldCat Cataloging Partners labels, records and reports".
     d. Enter your OCLC authorization and password.
     e. Click OK

4. Use the email to get the file name, but instead of downloading, just go to “view”.

5. Pull up the correct file to view, and then print it out.

6. Go to the Monographic Coordinator’s desk and find the previous printouts. They will all have a number on them. If the last number is 8, then write 9 on the email you have printed.

7. Place the email on top of the printout, and then make 2 copies. Staple or paperclip the copies for convenience.

8. Use the 3-hole punch on the originals, and leave with the Monographic Coordinator (on top of the previous printouts). This will be used later for invoicing purposes.

9. Give one copy to the Monographic Receiver, and give the other copy to the Cataloging & Processing Department Head.

10. Save the original email in an online or offline folder just in case someone loses their copy and needs it later etc.

The Monographic Coordinator also does the following-

1. Repeat Step #3 above

2. Use the email to get the file name, and then download or open the file on your desktop

3. Rename the file to NEW date APPRFIRM (use this format for the date- yymmdate- 090520)- Filename will be something like NEW090520APPRFIRM 4. Save the file to R/Acquisitions/Shelf-ready books/Filename

— Rebecca Addison 2009/05/20 15:47