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Periodical Receiving

  • ALEPH Acquisitions/Serials mode, click on the pair of binoculars on the upper left side of the screen.
  • Along the left side under Search, select [B] Browse.
  • Open the Base dropdown box and select “UMA Staff Cat”.
  • Open the Headings List dropdown box and select “Journal Title”.
  • In the “Enter Starting Text” box, type in the name of the periodical you are checking in.
  • The title you are looking for is usually the second line down from the list. Highlight and double click (or use “Show” on the right side of the screen).
  • Choose the correct title from the list. Make sure that the title is owned by UM and it says “Per” in the call number.
  • If you can't find a title: “Title” does a more broad search if you can't locate periodical by the Journal Title. There are a few different ways to search for a title. ISSN, Author, Title and Journal title are the most common that I use. All of those can be chosen if you go back to the “Headings List” and change your information there.
  • Highlight it and click on the “Serials” box on the right side. Then choose (M) Item List.
  • Go to the last item received and click on Duplicate. Create an item based on the information from the item in hand. Enter the appropriate information on the corresponding tabs. Start at Serial Levels (tab 5) enter Enum Level (ex: volume and number) and Chron Level (ex: Month and Year). This chart may be helpful for adding information in Chron Level (2):
 Jan. - 01           Jul. - 07                  Spr - 21
 Feb. - 02           Aug. - 08                  Sum - 22
 Mar. - 03           Sept. - 09                 Fall - 23
 Apr. - 04           Oct. - 10                  Win - 24
 May - 05            Nov. - 11
 Jun. - 06           Dec. - 12            
  • Then move to Serial Information (tab 4). Type a Description based off of the information on the piece. Ex: v.79:no.4 (2020:June/July). Add Arrival Date by selecting from the calendar (choose today).
  • Go to General Information (1) and scan in barcode.
  • Go to tab 6 (HOL Links) and update holdings. Select Edit. Add current volume as last volume in the 866. If holdings statement already says the first volume that we own and a dash to the present day, do nothing. If holdings are incomplete, make sure there is a public note for Incomplete holdings. See example:

Ex 1: 866 41 $a v.32 (1972)-v.112 (2020) $z Incomplete holdings Ex 2: 866 41 $a v.32 (1972)- $z Incomplete holdings

Printing Labels

  • Go to the label printing station and log in.
  • Scan in the barcode.
  • On the right side, select Label.
  • Remove the period from in front of the Cutter number
  • Remove the line that says Per.
  • If there is a Year and Month caption, remove parentheses and split into 2 lines

Note: Only 7 lines are allowed on a label. You may have to make decisions. See example label below:

SF 293 M8 M6 v.79:no.4 2020 June/July

Ann KardosDiana Pacunas

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