• Remove duplicates when possible.

• Fields that can (should) be deleted:
  • 029
  • 035
  • 037
  • 092
  • 096
  • 098
  • 938
  • 994
• Delete 856 for URLs that UMass does not have access to.
• Add 949 _1 $l[Sublibrary]$c[Collection]$m[Material Type]$s[Item Status]
  • Sublibrary – UMDUB for most UMass items
  • Collection:
    • UGEN
    • UWWW
    • Etc.
  • Material Type:
    • BOOK
    • EBOOK
    • ISSBD – Issue Bound
    • EJOUR
    • STRA – Streaming Audio
    • STRV – Streaming Video
    • Etc.
  • Item Status:
    • 01 – Regular
    • 03 – Non-circulating
    • 04 – Internet
    • 11 – Periodical Bound
    • 13 – Reference
    • Etc.
• Add 049 $aAUMM (This is necessary to populate the OWN code.) * If 001 is other than an OCLC number, either delete it or if it is a unique vendor number move it to 0359 as a possible matching point. * Add proxy server to 856 $u for electronic titles that require authentication through the proxy server. Do not add proxy server to ebrary titles. Add $zUMass: Link to resource. * Clean up OCLC numbers. OCLC numbers sometimes come in with extraneous characters, usually a caret (^) which seems to function as a place holder for 9-digit numbers. UMFIX in Aleph: - Adds UM OWN code - Copies system number from 035 to the 0359_ $x

1. Copies system number from 001 to the 035 $a
2. Deletes $x from 0359_
3. Deletes 001 - Replaces “ocm” with “(OCoLC)ocm” in the 035## - Replaces “ocn” with “(OCoLC)ocn” in the 035## OCLC fix in Aleph - Deletes 035
4. Copies system number from 001 to the 035 $a
5. Deletes 001 - Deletes 003
6. Replaces “^” with “”
7. Replaces “ocm” with “(OCoLC)ocm” in the 035##
8. Replaces “ocn” with “(OCoLC)ocn” in the 035##

Working with EOCRs from YBP: All records have since been automated

• Print materials, Firm Orders
• EOCRs are loaded automatically by a script that is run daily using the umass_fix_ybp fix.

Umass_fix_ybp in Aleph:

1. Adds UM OWN code
2. Copies system number from 035 to the 0359_ $x - Copies system number from 001 to the 035 $a - Deletes $x from 0359_ - Deletes 001
3. Adds “umybp” to the beginning of the 0359_ $a
4. Replaces “ocm” with “ocm(OCoLC)” in the 035##
5. Replaces “ocn” with “ocn(OCoLC)” in the 035##
6. Replaces “0.00” with “1.00” in the 980## $b - The 980 $b contains the cost of the order being loaded. Having a cost of nothing causes problems for Acquisitions.

Gobi firm task in MarcEdit also moves the 001 pct to 0359_ $a and changes “pct” to “umpct”. Tab_hol_item_create_umpcat ^Aleph field ^MARC field ^Maps to ^ |SUB-LIBRARY |949#1 $l |852## $b| |COLLECTION |949#1 $m |852## $c| |CALL-NO |949#1 $a$b|852## $h$i| |CALL-NO-TYPE |949#1 $e |852 first indicator| |Z30-ITEM-STATUS |949#1 $s |Item Status| |Z30-BARCODE |949#1 $i |Item Barcode| |Z30-DESCRIPTION|949#1 $v |Item Description| |HOL-OWN |OWN $a |OWN $a| |HOL-852 |950## $l |????| Tab_hol_item_create_umelec ^Aleph field ^MARC field ^Maps to^ |SUB-LIBRARY |949#1 $l |852## $b| |COLLECTION |949#1 $c |852## $c| |Z30-ITEM-STATUS |949#1 $s |Item Status| |Z30-MATERIAL |949#1 $m |Material Type???| |Z30-ITEM-STATISTIC |949#1 $d |Item Statistic| |Z30-ITEM-PROCESS-STATUS|949#1 $g |Item Process Status| |HOL-OWN |OWN $a |OWN $a| |HOL-852 |950## $l |852## $a????| ==== Working with PromptCat Records ==== === Approval Records === “gobi firm” task in MarcEditor does the following steps: - Adds “umybp” to the beginning of 0359_ $a - Moves 001 to 0359_ $a and changes “pct” to “umpct”

1. Deletes 035__
2. Replaces “0.00” with “1.00” in the 980## $b - The 980 $b contains the cost of the order being loaded. Having a cost of nothing causes problems for Acquisitions. This task does not specify the 980 tag

Approval records from OCLC also use the UMFIX and tab_hol_item_create_umpcat, both of which are defined above.

Uses the “gobi firm” task described above. Delete unwanted URLs form the bibs. Firm Orders, non-eBook Uses the “gobi firm” task described above. Also uses tab_hol_item_create_umpcat. Working with MARCit MARCit records are generated from SFX. They are processed using a script created by Mark Dehmlow at the University of Notre Dame. Check MARCit instructions for more complete instructions. Tab_hol_item_create_ummarcit