RUSH cataloging and processing workflow

If a book, DVD, or CD cannot be cataloged quickly by Susan, Linda Fish, or Linda Merritt using the FastCat guidelines, it will be sent directly to the patron with a barcode. It will then be returned to IRM for cataloging and end processing when it is checked back in.

EXCEPTION: We will NOT use this new workflow for items that are going on reserve, because they are shelved in call number order and they may be on the reserve shelf for up to a year. We don't want to wait that long to get them cataloged, so we will take care of cataloging reserve material as soon as it is received like we always did in the past.

The procedures are as follows:

• Make sure the book, DVD, or CD has a barcode on it and that the barcode is in the item record. Place barcode in the upper left corner of the book, DVD, or CD.

*Any other end processing (e.g. call number label, security targets, stamps, stickers, etc.) will be done after the item is cataloged.

• Check item records to make sure the sublibrary and collection codes are correct for the material type:

Books:

Sublibrary: UMDUB or UMSCI

Collection: UGEN

Material type: BOOK

Item Status: 01

DVDs:

Sublibrary: UMDUB

Collection: UMDVD

Material type: VDVD

Item Status: 06

CDs:

Sublibrary: UMDUB

Collection: UMMCD

Material type: AUDCD

Item Status: 06

• Change the item process status from PC to blank

• Add a note in the Circ Note field in the item record: “Please give to staff member to bring to RUSH return shelf in the IRM Department upon return.”

• Give Rush books, DVDs, and CDs to Rachel Hobbie

When material is placed on the RUSH return shelf the item status needs to be changed from blank to PC. Susan will check the return shelf everyday to change the item statuses to PC.

*When they are very busy, Susan or the Lindas may also use these RUSH procedures.