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SCUA Cataloging
Obtaining materials from SCUA
Contact Steve Robinson a few days before picking up a book truck of materials to be cataloged. This will give Steve time to create labels for each collection.
Processing Instructions
We will attach barcodes and the call number labels on ID strips supplied by SCUA and inserted into each book.
Also, lightly write in pencil the accession / call no. on the inside rear cover, but avoid putting it on decorated end papers or on illustrated pages. If the rear cover is decorated use the last page of the item instead. Some items will have a SCUA internal accession number already on them, in the form of yyyy-n, and the call number can go wherever that is located.
Call numbers and 590/830 information for the collections:
Parker Collection (Sarah):
099 $a Parker $a 1
590: UMass Amherst Special Collections copy shelved as part of the Barbara Parker History of the Book Collection. Gift of Barbara Parker.
Also, 590 note on binding, marginalia, etc. (SCUA will supply)
830: Barbara Parker History of the Book Collection
Brabançonne Collection (Sarah):
099 $a Brabançonne $a 1
590: UMass Amherst Special Collections copy shelved as part of the Brabançonne Collection. Gift of ?
830: Brabançonne Collection
East German Collection (Peter):
099 $a DDR $a 1
590: UMass Amherst Special Collections copy shelved as part of the East German Collection. Gift of ?.
830: East German Collection
James Ellis Theater Collection (Everyone):
099 $a Ellis $a 1
590: UMass Amherst Special Collections copy shelved as part of the James Ellis Theater Collection. Gift of James Ellis.
830: James Ellis Theater Collection
James and Sibylle Fraser Collection (Sarah):
099 $a Fraser $a 1
590: UMass Amherst Special Collections copy shelved as part of the James and Sibylle Fraser Collection. Gift of James and Sibylle Fraser.
830: James and Sibylle Fraser Collection
Halpern Collection (Marcelle):
099 $a Halpern $a 1
590: UMass Amherst Special Collections copy shelved as part of the Paul Halpern Collection. Gift of Paul Halpern.
830: Paul Halpern Collection
Hampshire Council of Governments Collection (Meghan):
099 $a MS 704 $a 1
590: UMass Amherst Special Collections copy shelved as part of the Hampshire Council of Governments Collection. Gift of Hampshire Council of Governments.
830: Hampshire Council of Governments Collection
McCormack Collection (Sharon):
099 $a McCormack $a 1
590: UMass Amherst Special Collections copy shelved as part of the Mark H. McCormack Collection. Gift of Mark H. McCormack.
830: Mark H. McCormack Collection
Western New England Poetry Collection (Gary):
099 $a MS 561
590: UMass Amherst Special Collections copy shelved as part of the Western New England Poetry Collection. Gift of the Florence Poets Society and the author.
830: Western New England Poetry Collection
Athena Savas Collection (Eva):
099 $a Savas $a 1
590: UMass Amherst Special Collections copy shelved as part of the Athena Savas Collection. Gift of Athena Savas.
830: Athena Savas Collection
Science Fiction Collection (Barb and Peter):
099 $a Lerner $a 1
590: UMass Amherst Special Collections copy shelved as part of the Fred Lerner Science Fiction Collection. Gift of Fred Lerner.
830: Fred Lerner Science Fiction Collection
Catalog one book, then consult with Steve and Rob before continuing on with cataloging the rest of the collection.
Item records should be coded as follows:
Sublibrary: UMSCA
Collection: USPC
Material type: BOOK
Item status: 02
Multi-volume titles and serials
Each volume or issue gets its own number. The range of numbers used for that title goes in the 099 field and the Holdings Record. When the item is created, enter the volume or issue information in the “Enum. Level” and “Description” fields. Check the “Temporary Location” box, and enter the individual item call number in the “Call No.” field.
For example, let's say a Parker collection title has three volumes, and the next three numbers to be assigned are Parker 8, 9, and 10:
Bib Rec: 099 $a Parker $a 8-10 This gets automatically transferred to the Holdings Record when it is created.
First Item: Enum. Level.1 (A)(Vol.) 1 Call No.: $$hParker 8 Description: v.1
Second Item: Enum. Level.1 (A)(Vol.) 2 Call No.: $$hParker 9 Description: v.2
Third Item: Enum. Level.1 (A)(Vol.) 3 Call No.: $$hParker 10 Description: v.3
